Sr Facilities Coordinator

About the Role:

CBRE is seeking a Senior Facilities Coordinator to lead facilities operations across a large, nationally distributed retail pharmacy portfolio supporting a leading healthcare organization. In this highly visible role, you will serve as the primary facilities management lead for approximately 100 pharmacy locations across the United States, ensuring service excellence, operational consistency, and timely resolution of facility-related issues.

As the portfolio lead, you will oversee work order management, purchase order administration, vendor coordination, and client communications while providing leadership to one Facilities Coordinator. You will be the first point of contact for escalations and play a key role in driving portfolio performance, supporting business continuity, and delivering an exceptional client experience.

What You'll Do:

• Serve as the Senior Facilities Coordinator lead for a nationwide retail pharmacy portfolio consisting of approximately 100 locations.

• Act as the primary point of contact for client, vendor, landlord, and stakeholder escalations, ensuring timely resolution and communication.

• Lead and facilitate recurring work order review calls, driving accountability and service delivery performance.

• Manage the full lifecycle of work orders, from intake and dispatch through completion and reporting.

• Oversee purchase order creation, tracking, reconciliation, and invoice support to ensure financial accuracy and compliance.

• Analyze work order and portfolio performance data to identify trends, risks, and opportunities for improvement.

• Coordinate vendors, contractors, and service providers to ensure maintenance and repair activities are completed efficiently.

• Provide day-to-day leadership, coaching, and support to Facilities Coordinator while fostering a collaborative team environment.

What You'll Need:

• High school diploma or GED required; additional facilities, property management, or business-related education is a plus.

• 3+ years of experience in facilities management, property management, operations, or a related field.

• Experience managing high-volume work orders within a multi-site portfolio environment.

• Strong understanding of purchase order processes, vendor management, and service delivery coordination.

• Proven ability to manage priorities across multiple locations while maintaining exceptional attention to detail.

• Advanced proficiency with Microsoft Office applications, including Excel, Outlook, and Word.

• Excellent communication and presentation skills with the ability to engage stakeholders at all levels.

• Strong problem-solving, organizational, and analytical skills with the ability to make informed decisions independently.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service, and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimer:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Sr Coordinator position is $55,000 annually [or $26.45 per hour] and the maximum salary for the Facilities Sr Coordinator position is $68,000 annually [or $32.70 per hour]. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)