Payroll Tax Operations and Services Associate

Overview

Job Overview

Come join Payroll Tax Operations (PTO) as a payroll tax professional responsible for the accurate and timely resolution of payroll tax issues across Notices, Corrections, Amendments, and Pay & File. The Senior Payroll Tax Processor is a core production contributor on the team operating with strong technical competence and meaningful independence across a high-volume case workload. We are looking for a detail-oriented, customer-focused payroll tax expert with real hands-on experience resolving tax notices, correcting payroll errors, and preparing amended returns, who is ready to serve as a mentor and role model for colleagues while continuing to grow their own technical depth.

Responsibilities

• Execute full-cycle payroll tax case work for assigned accounts: process payroll runs accurately, audit pre- and post-payroll output, manage tax filings and payments, and maintain compliance across all active jurisdictions.

• Independently research and resolve complex State and Federal payroll tax notices, including balance-due notices, deposit discrepancies, SUI rate change notices, and account mismatch notices, owning each case from intake through confirmed closure.

• Prepare written agency responses with complete supporting documentation; submit within agency-required deadlines and confirm receipt.

• Prepare amended payroll tax returns (Form 941-X and state equivalents) independently on complex amendments while retaining ownership.

• Support payroll correction workflows: identify the source of a payroll error, quantify tax impact across affected quarters, document the correction audit trail, and see the resolution through to completion.

• Manage personal WIP queue with discipline: prioritize cases by SLA date, flag aging cases before they breach SLA, and maintain thorough case documentation from first touch to closure.

• Perform high-level trend analysis of customer data, system data, and agency correspondence to identify process or system deficiencies.

• Actively contribute to SOP and KB updates: flag outdated content, suggest revisions, and document solutions to previously unresolved issues.

• Participate in cross-functional collaboration with Corrections, Amendments, Pay & File, and Tax Notice teams; serve as a role model for TP1 staff and actively seek coaching and development from Staff Payroll Tax Processor and managers.

Qualifications

• 2–3+ years of hands-on payroll tax experience with a strong focus on notice resolution, amended return preparation, and payroll error correction across multiple states, not just general payroll administration.

• Working knowledge of IRS and state agency notice types; able to read a notice, identify the type, understand the agency's claim, and determine the appropriate resolution path.

• Demonstrated experience resolving State and Federal payroll tax notices independently, including balance-due notices, penalty assessments, SUI rate change notices, and deposit mismatch notices.

• Comprehensive knowledge of tax payment and filing regulations; solid understanding of the distinction between employee and employer tax responsibilities across federal and state jurisdictions.

• Hands-on experience preparing and approving amended Federal (Form 941-X, W-2c) and State payroll tax returns across all states, including jurisdictions with complex local requirements such as PA, OH, and more.

• Deep knowledge of federal payroll tax law: FICA, FUTA, FITW, employment tax deposit schedules, and associated penalty and interest structures.

• Multi-state payroll tax expertise: reciprocal agreements, resident and nonresident taxation, SUI account management, and local tax compliance across multiple jurisdictions.

• Proficiency with at least one payroll platform and comfort navigating case management systems such as Salesforce.

• Excel/Google Sheets skills required: VLOOKUP, pivot tables, and reconciliation auditing; able to trace a tax discrepancy through a spreadsheet independently.

• Strong written and verbal communication skills; able to interact professionally with state and federal tax agencies and document case activity clearly and completely.

• Associate's or Bachelor's degree in Accounting, Business, or Finance preferred; equivalent experience accepted.

• Fundamental Payroll Certification (FPC) required; CPP preferred for candidates with 4+ years of experience. Active pursuit of CPP is viewed favorably. CPP holders will be evaluated for accelerated development.

• Experience at a payroll service bureau, PEO, or multi-client payroll tax environment is a significant advantage.

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. The expected base pay range for this position is

California (Bay Area): $27.50 - $37.50

Southern California: $27.50 - $37.50

Colorado: $21.50 - $29.50

District of Columbia: $21.50 - $29.50

Hawaii: $23.00 - $31.00

Illinois: $21.50 - $29.50

Maine: $19.50 - $26.50

Maryland: $21.50 - $29.50

Massachusetts: $23.00 - $31.00

Minnesota:$19.50 - $26.50

New Jersey: $23.00 - $31.00

New York: $27.50 - $37.50

Ohio: $19.50 - $26.50

Vermont: $21.50 - $29.50

Virginia: $21.50 - $29.50

Washington: $23.00 - $31.00

This position will be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit®: Careers | Benefits (https://www.intuitbenefits.com/) ). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.

EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.