Administrative Coordinator 3 - Stockroom

We’re seeking an Administrative Coordinator 3 to support our agency by fostering a friendly, organized atmosphere in our stockroom. This role plays a key part in ensuring smooth operations and providing essential assistance to both employees and vendors. An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Using Data: The ability to use relevant and valid data to inform a recommendation for actions.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties: The overall function of this position is to receive and distribute supplies to department personnel and to maximize warehousing space by keeping supplies organized. This position is located in the District 07 Unit 001 of the Department of Transportation and Development and reports directly to the Admin Program Manager 3. The incumbent must be self-motivated and be able to perform duties many times with or without minimal supervision and also be able to interpret unforeseen conditions as they may arise. The incumbent will participate in appropriate DOTD structured training programs and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. As an Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Provides constant coverage of the front desk of the stockroom.
• Creates, revises and maintains purchase requisitions ordered from DOTD Central Warehouse in accordance with DOTD Procurement Policies and Division of Administration requirements.
• Must have a working knowledge of SAP, Agile, Microsoft Office Excel and Word.

Responsible for the perpetual inventory control records by the use of computer and current inventory levels ensuring essential inventory items are never depleted.

Position-Specific Details: Appointment Type: Probational or Promotional Work Schedule: Work hours are Monday through Thursday, 10 hour days Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information: For further information about this vacancy, contact: Cheryl Koskie Admin Program Manager 3 5827 Hwy 90 E Lake Charles, LA 70615 (337) 437-9188 The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available https://www.laworks.net/WorkforceDev/LRS/LRS_Tech_Asst_Guidance.asp