Project Manager

Job Description

Position Description Lead and coordinate the implementation of a modern Travel Management and Expense solution. Serve as the central liaison among the Auditor & Controller, Department of Purchasing and Contracting, customer departments, the selected Contractor, and supporting technology teams. Manage project scope, schedule, dependencies, risks, decisions, testing, training, cutover, and operational transition to ensure delivery of the planned five month implementation in a controlled, transparent, and well governed manner. Facilitate cross-functional collaboration, maintain alignment across workstreams, coordinate interdependent activities and decisions, proactively resolve communication and coordination gaps, and bring the appropriate teams together to remove barriers and support successful implementation.

Skills and Requirements

Project Planning & Execution

• Establish project governance, objectives, standards, work plans, schedules, status reporting, RIDAC logs, and decision management processes.

• Onboard project team members, coordinate system access, validate solution fit, and lead project kickoff.

• Develop and maintain detailed project schedules, budgets, work breakdown structures, and risk management plans.

• Coordinate internal resources and third-party vendors to achieve project milestones and deliverables. Stakeholder Engagement

• Serve as the central coordination point across all participating departments, business and technical teams, ITO, the selected Contractor, vendors, and all project stakeholders.

• Facilitate regular meetings with project teams, steering committees, and executive leadership to maintain alignment and ensure timely decision-making. System Implementation

• Oversee system configuration, data migration, implementation activities, and all testing phases.

• Coordinate training programs to support adoption and ensure user proficiency.

• Develop and execute go live readiness plans, including contingency planning and resource allocation.

• Support post implementation reviews and drive continuous improvement efforts. Compliance & Quality Assurance

• Ensure all implementation activities comply with applicable regulatory requirements and guidance.

• Document all project deliverables, meeting minutes, decisions, and issues.

• Monitor and report project progress, escalating risks and issues as appropriate.

• Coordinate incremental test environment configuration, legacy/financial system integrations, stakeholder demonstrations, change readiness, training development and logistics, SIT, UAT, defect management, cutover planning, and CCCB approval for production deployment.

• Manage production readiness, release/patch verification and sign off, production data import, integration completion, cutover execution, end user training, final communications, go live, and transition to operational support.

• Coordinate post go live support (hypercare), knowledge transfer, administrator training/accreditation, production support transition, end user feedback cycles, training updates, and ongoing roadmap/enhancement management.

Qualifications Education and Experience

• Bachelor’s degree in project management, Information Systems, Business, or a related field.

• Minimum of 7 years of progressive project management experience.

• Project Management Professional (PMP) certification required. Knowledge, Skills, and Abilities

• Strong knowledge of project management methodologies (Waterfall, Agile) and tools (MS Project, Jira, or equivalent).

• Familiarity with Travel Management and Expense solutions preferred but not required.

• Exceptional communication skills, with the ability to convey complex concepts to both technical and non technical audiences.

• Strong leadership, facilitation, and team building capabilities.

• Demonstrated ability to manage multiple priorities in a fast paced environment.

• Knowledge of regulatory and compliance requirements relevant to system implementation.

• Excellent problem solving abilities and the capacity to approach challenges from multiple perspectives.

• Ability to work both independently and collaboratively across diverse stakeholder groups.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].