Seasonal Election Clerk to the Clerk & Recorder's Office

Experience Required

• Experience in an office setting or in the use of office machines, with personal computer experiences preferable • Experience in handling confidential material

Minimum Education Required

High school diploma or equivalent;

Expected Start Date

10/05/2026

Compensation

$17.17 - $17.00 / hourly

Hours Per Week

40

Number Of Positions

1

Job Description

SUMMARY OF WORK: The Election Clerk performs a wide range of duties in support of the election process. This position requires flexibility, strong organizational skills, and the ability to adapt to changing priorities and timelines. Primary responsibilities include assisting with preparation for Election Day, which may involve setting up and testing election equipment and supporting other election-related activities.

JOB CHARACTERISTICS: Elections are a major function of this office; therefore, the successful candidate must be able to multitask effectively and provide assistance with additional office responsibilities as needed. This position may require extended work hours during peak election periods and may be required to work the Saturday prior to Election Day in May and October, in accordance with MCA 13-2-304(3)(a–c).

Nature of work: This position performs professional and technical duties requiring attention to accuracy, detail and timeliness in the process of elections. Position must be able to work well with the public, co-workers and with multiple interruptions. Position maintains the highest level of confidentiality of sensitive information. Must be able to work long & extended hours for elections. Position requires ability to adapt quickly to varying job tasks and to work with minimal supervision. Hazards of the position include heavy lifting of large election equipment (weights of approximately 25 to 50 pounds).

Personal Contacts: Continual contact with other employees in the office and extensive communication with the general public, both personally and on the telephone. Will also require a substantial amount of contact with other county department employees, supervisors, and elected officials.

Supervision Received: Supervision from Clerk & Recorder and Deputies as need arises.

Essential Functions: This position requires computer skills; understand and interpret laws and regulations of the State of Montana.

AREAS OF JOB ACCOUNTABILITY AND PERFORMANCE:

• Election questions;

• Registers people to vote;

• Assists with complete election process on a continual basis;

• Learn all aspects of Montana voting system;

JOB REQUIREMENTS:

Knowledge: This position requires a knowledge of laws pertaining to recording of documents, birth and death certificates and privacy; knowledge of the election process and laws; and requires skills in all basic office machines.

Abilities: This position requires the ability to: be flexible and do varied tasks while working with numerous interruptions; maintain updated accurate records; prepare reports; work extremely well with people; accurately and efficiently record information; maintain the highest level of confidentiality; communicate effectively both orally and in writing; follow verbal and written instructions efficiently; establish effective working relationships with fellow employees, supervisors and the public. Be able to read and understand the law relative to the duties of the Clerk and Recorder’s office. Lift 25 to 50 pounds, and be on feet for extended periods of time.

EDUCATION AND EXPERIENCE:

The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to:

• High School Diploma

• Experience in an office setting or in the use of office machines, with personal

computer experiences preferable

• Experience in handling confidential material

JOB PERFORMANCE STANDARDS:

Evaluation of this position will be based primarily upon job performance of the preceding requirements and duties. Examples of job performance criteria include, but are not limited to, the following:

• Performs assigned duties with minimal supervision

• Efficiently assists with election process

• Maintains accurate and timely records

• Observes work hours

• Demonstrates punctuality

• Maintains CONFIDENTIALITY of sensitive information

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Other duties may be needed or assigned.

Is this a registered apprenticeship?

False

Place of Work

On-site

Requisition ID

2

Application Instructions

Hill County Courthouse

315 4th St

Havre, MT 59501

406-400-2308

Attn: Brittany L. Stygles