Supervisory Administrative Officer

Summary

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Office of Facilities Management and Reliability (OFMR), Under Secretary for Finance and Administration at the Smithsonian Institution (SI). Central Administrative Team, Museum Support Service Division (MSSD).

Duties

The Supervisory Administrative Officer is responsible for directing the administrative staff assignments and upholding operational standards. In this position, you will: Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle. Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies. Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs. Exercise supervisory responsibility over assigned staff, including planning and organizing work to be accomplished, setting and adjusting short-term priorities, and preparing schedules for timely completion. Conduct research on administrative and operational issues, evaluate policy implications, and prepare well supported recommendations within established guidelines. Provide guidance on both technical and administrative matters. Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities. Requirements

Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconciliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; leading and dispersing work to others; performs administrative and/or program support work, such as planning, research, analysis, writing correspondence control, communications and/or liaison. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Education

There is no education substitution at this level. How You Will Be Evaluated

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria: Knowledge of a variety of administrative operations, including budget; administrative program support; procurement; and human resources functions. Ability to supervise, manage and motivate a diverse range of personnel. Ability to research and analyze information including interpreting and applying Federal, SI, GSA, State, and local laws, regulations, and guidelines Ability to communicate clearly, concisely and persuasively in speech, to a wide range of individuals and organizations. Skill in written communication to prepare written reports, correspondence, statements of work, justifications and/or organization plans. Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. You may preview questions for this vacancy. Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/ Other Information

This position is not included in the bargaining unit. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.