Administrative Assistant
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At a glance
Job overview
The Administrative Assistant provides 40% administrative support managing daily office operations, handling calls and visitors, and preparing correspondence for district leadership. They also deliver 40% accounting support processing transactions, credit‑card liaison duties, and grant‑related deposits. Additional responsibilities include 10% financial reporting, 10% filing, and ensuring mileage log compliance.
Skills & qualifications
Skills
Qualifications
Full job description
40% Administrative Support: Manages daily office operations including telephone call and visitors Provides administrative support to the District Director the County Coordinator and all county staff including preparing general and confidential correspondences such as news articles reports and program materials. 40% Accounting Support: Processes daily accounting transactions including payables reimbursements and invoices Serves as credit card liaison and requisitioner in CU buyWays Prepares receipts of grant gift and revenue funds according to university policies and procedures Coordinates deposits with second assigned person and ensures deposit information is accurate and provided to CAFLS Business Office. 10% Reporting: Provides financial reports utilizing CUBS queries for monthly reports to professional staff Reconcile non grant budget Status Reports and revenue reports monthly Ensure reports are reviewed and approved by District Director. 10% Filing: Maintain current files pertaining to Extension policies and procedures including Civil Rights files subject to federal audit Set up and ensure mileage logs are utilized by drivers in all county assigned state or federal vehicles for vehicle use accountability A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
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