Administrative Assistant - Safety & Compliance

Salary Range $18.00 - $21.00 Hourly

Position Type Full Time

Job Shift Day

Category Office

Description

Administrative Assistant - Safety & Compliance

Location: Brewster, NY | On-Site

Schedule: Full-Time | Monday–Friday | 8:00AM – 5:00PM

Pay Range: $18 - $21 / hour

Support Safety. Stay Organized. Make an Impact.

Join our team as a Safety & Compliance Administrative Assistant and play an important role in supporting our workplace safety, employee safety, and compliance programs. We're looking for a highly organized, detail-oriented professional who can manage records, coordinate training, support safety initiatives, and keep important compliance activities on track.

If you're looking for a stable career with a strong team environment, opportunities for growth, and the chance to make a meaningful impact on workplace safety, we'd love to hear from you.

What You'll Do

As a Safety & Compliance Administrative Assistant, you will:

• Provide administrative support to the Safety Department

• Maintain accurate employee, training, incident, workers' compensation, and compliance records

• Coordinate new-hire safety requirements and ongoing employee safety training

• Assist with safety inspections, incident reporting, investigations, and corrective actions

• Support workers' compensation and OSHA recordkeeping

• Prepare reports and maintain spreadsheets and databases used to track safety and compliance programs

• Maintain driver, vehicle, inspection, and transportation safety records

• Assist with audits, inspections, and regulatory requests

• Communicate with employees, management, vendors, and other parties regarding safety and compliance matters

• Handle confidential and sensitive information professionally

• Perform additional duties as assigned

What We're Looking For

• High school diploma or equivalent required. Associates or Bachelors degree preferred.

• 2+ years of administrative experience preferred

• Proficiency with Microsoft Office, especially Excel, Word, and Outlook

• Experience in safety, compliance, HR, transportation, logistics, or operations is a plus

• Knowledge of OSHA, workers' compensation, workplace safety, or transportation compliance is preferred

• Strong organizational and time-management skills

• Excellent attention to detail and accuracy

• Strong written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

• Ability to work independently and as part of a team

• Ability to maintain confidentiality

Benefits

• Medical, Dental & Vision Insurance

• 401(k) with generous Company Match

• Paid Vacation, Sick Time & Holidays

• Career growth and advancement opportunities

• Employee Marketplace discount

• Free on-site Chiropractor

• Free on-site Gym

• Free access to on-site Athletic Trainers

• Free lunch twice per week

Why Join Our Team?

You hear the word “family” used a lot at Ace Endico—and there’s a reason. We pride ourselves on creating a culture where everyone feels like part of a team. We know each other, support one another, and take pride in the work we do together.

Ace Endico is a Certified Great Place to Work®, and we believe our employees deserve the tools and support they need to succeed. Our associates are provided with the uniforms, technology, and equipment necessary to perform their jobs safely and effectively.

Whether you're bringing years of experience or looking to take the next step in your career, there are opportunities to grow with us. Join a team dedicated to continuing a family tradition of quality, service, safety, and teamwork.

Equal Opportunity Employer

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.