Project Coordinator - Nursing PEACE Program - Atlantic Health

Atlantic Health (AH) is seeking a full-time Program Manager to support the H1B Department of Labor (DOL) Nursing Expansion Grant known as the Pathways to Ensure Access to Clinical Excellence in Nursing (PEACE) Program.

This is a grant funded position through May 2028.

Essential Responsibilities:

• Track and maintain PEACE Program documents, policies, flyers and other supporting program documents.

• Facilitate and schedule all PEACE Program. Meetings and develop and maintain meeting minutes.

• Compile data for the PEACE Grant Quarterly Performance Reports (QPR) and Quarterly Narrative Report (QNR) Report.

• Once finalized, upload the QPR and QNR into the Workforce Integrated Performance System (WIPS).

• Maintain the PEACE Program webpage on the Compass.

• Correspond with and support the PEACE Program employer, academic, and community partners to ensure timely and accurate time and effort reporting.

• Maintain documents on the AH PEACE Program Teams site.

Operational Responsibilities:

• Facilitate calendars for all essential PEACE Program meetings and initiatives.

• Create requisitions and payment follow through for all PEACE Program contracts including subaward payments, contracts, and invoices.

• Schedule meetings, room reservations, food ordering, notifications, etc. for the PEACE Program team meetings and events.

• Prepare executive level communication, prepare meeting agendas, prepare PowerPoint presentations, maintain minutes, and develop triggers for all essential follow-up items.

• Support travel arrangements: flights, hotels, conference registration, transportation, etc. for PEACE Team as needed.

• Maintain an organized general office, mail, and supply ordering – create filing mechanism

• Participate in all DOL H1B Nursing Expansion trainings and essential events.

• Prepare all time and effort documents, invoices and attestations ensuring all signatures are obtained and scanned to Atlantic Center for Research (ACR) Financial Analyst.

• Ensure all DOL PEACE documents are maintained both electronically and a paper backup.

• Expedite expense reimbursement and check requests.

• Maintain RedCap database and upload into WIPS quarterly ensuring data is reviewed and errors corrected prior to upload.

• Prepare Time and Effort excel timesheets monthly, distribute, collect, review and revise, as needed, and obtain signatures.

• Manage grant budget ensuring accurate and timely monthly invoices.

• Communicate with ACR to ensure compliance with all grant regulatory policies and procedures.

Education

• Bachelor’s degree required. (Health Science, Data Management, Public Health)

• Master’s degree preferred

Relevant Experience

• Strong work tenure: 3-5 years of experience supporting health systems project work.

• Proficient in Microsoft Office (Outlook), Teams, Word, Excel, and PowerPoint), Vizio, Adobe Acrobat, GANTT, database management, and Social Media.

• Ability to learn and utilize advancing technology, including artificial intelligence.

• Ability to demonstrate service centric behaviors.

• Strong interest in understanding the workflow and deliverables of a DOL nursing grant within a large healthcare system.

• Ability to maintain confidential and sensitive information.

At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Atlantic Health Morristown Medical Center, Morristown, NJ

• Atlantic Health Overlook Medical Center, Summit, NJ

• Atlantic Health Newton Medical Center, Newton, NJ

• Atlantic Health Chilton Medical Center, Pompton Plains, NJ

• Atlantic Health Hackettstown Medical Center, Hackettstown, NJ

• Atlantic Health Goryeb Children's Hospital, Morristown, NJ

• Atlantic Health CentraState Healthcare System, Freehold, NJ

• Atlantic Medical Group

• Atlantic Visiting Nurse

• Atlantic Mobile Health

• Atlantic Rehabilitation

We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• Chosen for 17 years by Fortune as one of the magazine’s “100 Best Companies to Work For."

• Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the “World’s Best Hospitals” in 2026.

• Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report’s 2025-2026 Best Hospital rankings.

• Atlantic Health scored four “A” grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.

• Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Healthgrades in 2026.

• Named by Becker's Healthcare as one of the "165 Top Places to Work in Healthcare – 2026.

• Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.

• Named by Newsweek as one of America’s Greatest Workplaces for Inclusion & Diversity 2025.

• Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.

Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:

Team Member Benefits

• Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)

• Life & AD&D Insurance.

• Short-Term and Long-Term Disability (with options to supplement)

• 403(b) Retirement Plan: Employer match, additional non-elective contribution

• PTO & Paid Sick Leave

• Tuition Assistance, Advancement & Academic Advising

• Parental, Adoption, Surrogacy Leave

• Backup and On-Site Childcare

• Well-Being Rewards

• Employee Assistance Program (EAP)

• Fertility Benefits, Healthy Pregnancy Program

• Flexible Spending & Commuter Accounts

• Pet, Home & Auto, Identity Theft and Legal Insurance

Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran