Office Manager

Description We are looking for an organized Office Manager to support construction-related operations and keep projects moving efficiently. This contract opportunity with potential for a permanent role is ideal for someone who combines strong administrative skills with experience handling billing, documentation, and day-to-day coordination across multiple stakeholders. The role will help maintain project flow by supporting communication, financial processing, and office operations in a fast-paced utilities and infrastructure environment.

Responsibilities:

• Coordinate daily administrative activities that support active construction projects and office operations.

• Organize and maintain records such as contracts, permits, change documentation, and other project files to ensure accuracy and accessibility.

• Monitor project timelines, key milestones, and upcoming deadlines, helping teams stay on schedule.

• Serve as a central point of communication for project managers, field personnel, subcontractors, vendors, and clients.

• Prepare meeting materials, capture discussion notes, and distribute next steps to keep assignments on track.

• Assist with project launch and closeout activities, including compiling final documentation and turnover packages.

• Track compliance items such as insurance certificates, lien waivers, and subcontractor documentation.

• Process invoices, support customer billing, review payment activity, and help resolve discrepancies with vendors.

• Contribute to budget and cost monitoring by updating financial records, assisting with payroll-related documentation, and preparing reports for leadership. Requirements • Experience in office administration, project coordination, or operational support within a construction, utilities, or infrastructure setting.

• Working knowledge of accounts payable, billing processes, and general financial recordkeeping.

• Ability to manage multiple priorities, maintain organized documentation, and meet deadlines in a fast-moving environment.

• Strong communication skills with the ability to interact professionally with internal teams, clients, subcontractors, and suppliers.

• Proficiency in standard office systems and business software used for document management, reporting, and administrative support.

• Experience handling reception or front-office responsibilities, including supply oversight and general office coordination.

• High attention to detail when reviewing invoices, tracking documentation, and maintaining accurate project records.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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