Administrative Assistant

Description We are looking for an experienced Administrative Associate 4 to provide senior-level administrative support for a busy office in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who excels at coordinating office operations, managing sensitive information, and supporting executive-level priorities with accuracy and professionalism. The role requires strong judgment, clear communication, and the ability to handle multiple administrative needs while maintaining an organized and efficient work environment.

Responsibilities:

• Oversee day-to-day office administrative activities, including supply coordination, document organization, records tracking, and basic bookkeeping support.

• Examine invoices, reports, correspondence, financial materials, and other business documents for accuracy, completeness, and approval routing.

• Manage the review and processing of corporate records, formal documentation, and internal reports to support operational compliance and organization.

• Evaluate incoming memos, submissions, and reports, determine priority, and direct materials to the appropriate stakeholders in a timely manner.

• Develop meeting agendas and coordinate logistics for committee sessions, leadership meetings, board discussions, and related events.

• Arrange business travel, schedule appointments, and organize meeting details to ensure smooth executive and team coordination.

• Conduct administrative research and respond to information requests by gathering, organizing, and presenting relevant details clearly.

• Support office workflow by maintaining confidentiality, monitoring deadlines, and helping improve administrative efficiency across daily operations. Requirements • High school diploma or equivalent required.

• 8–10 years of administrative support experience required.

• Prior experience supporting executives or senior leadership required.

• Strong written and verbal communication skills, with the ability to interact professionally across all levels of an organization.

• Ability to manage multiple priorities independently while maintaining accuracy and meeting deadlines.

• Strong organizational skills with the ability to handle confidential information discreetly.

• Proficiency with Microsoft Word, Excel, and PowerPoint.

• Experience with event coordination, travel planning, records management, customer service, and general clerical support. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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