Project Administrator

Project Administrator

Department: Restoration

Employment Type: Full Time

Location: Tampa, FL

Reporting To: Preston Matthews

Compensation: $22.00 / hour

Description

Cotton Holdings, Inc., is a diversified holding company with subsidiaries that provide property restoration and recovery, construction, roofing, logistical support, temporary workforce housing, and culinary services to public and private entities worldwide. Cotton combines this diverse suite of services with top talent, innovative technology, and a large inventory of company-owned assets, to offer clients a total solutions package in support of disaster events and large development projects, including complex work environments.

Summary (Scope of Job)

Assist Project Teams in managing administrative duties which include billing, procurement & document control.

Key Responsibilities

• Communicate with project personnel and help manage purchase orders.

• Receive and process vendor invoices timely and accurately (correct coding).

• Responsible for team’s monthly billing, strictly adhering to deadlines.

• Ensure client invoices comply with tax regulations and company policies

• Document Control – must maintain electronic files with all project documents.

• Help plan, map, and improve internal processes.

• Partner with Accounting & Risk departments for supplier onboarding.

• Review and submit sub-contractor/vendor credit applications.

• Travel to job sites or disaster areas.

• Provide training and support to team members

• Assist Project Managers in resolving discrepancies between their budget and the reported costs

• Perform the Project Close out Process

• Perform other duties as assigned.

Skills, Knowledge and Expertise

Education:

• HS Diploma or GED required.

• Bachelor’s degree in construction management, business, accounting, or related field preferred.

Experience:

• One (1) year of administrative experience for service company or industry.

• Construction management experience preferred.

• Basic Excel experience including data entry and reporting preferred.

• Accounting exposure preferred

• Insurance exposure preferred

• PandaDoc/DocuSign experience preferred

• SharePoint experience preferred

• Microsoft Teams exposure preferred

Knowledge and Skills:

• Teamwork

• Communication

• Problem Solving

• Organized

Disclaimer:

This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.

Equal Opportunity Employer/Veterans/Disabled.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact HR (877) 511-2962

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