AR Analyst

Job Description

As Accounts Receivable Specialist, you keep client billing accurate and current. You run the monthly invoicing cycle across fixed-price and time-and-materials engagements, track contract spending limits, and reconcile timesheets against client systems before every invoice goes out. You’re detail-oriented, comfortable working independently, and take ownership of getting the numbers right the first time.

Accounts Receivable & Invoicing

• Set up new clients and projects in QuickBooks once contract terms and billing structure are confirmed by the Controller.

• Prepare and issue client invoices in line with contract terms and billing schedules, for both fixed-price and time-and-materials engagements.

• Generate time-and-materials invoices from AP-processed resource invoice and timesheet data.

• Track payment status and follow up on discrepancies or missing documentation. Contract & Recordkeeping

• Track contract spending/ceiling limits against monthly billing activity, and flag projects approaching their ceiling.

• Reconcile resource timesheets against client timekeeping systems ahead of invoicing.

• Maintain accurate, up-to-date client and project records in QuickBooks and the Monday.com AR tracker.

• Organize and retain supporting documentation (invoices, backup, approvals) in line with company recordkeeping standards. Support to Finance Leadership

• Partner with the AP Specialist on time-and-materials invoices requiring resource-level data handoff.

• Flag billing discrepancies or compliance risks to the Controller/CFO promptly.

• Provide data and documentation to support CFO/Controller-led reporting, audits, or incurred cost submissions.

• Assist with ad hoc finance tasks as assigned.

Professional Expectations

• Estimated 15–20 hrs/week, based on current volume; flexible within core business hours, Monday–Friday.

Targeting $25-40 an hour

Skills and Requirements

• 1–3 years of experience in accounts receivable, client billing, or a similar transactional finance role.
• Working proficiency with QuickBooks or a comparable accounting platform.
• Comfortable working across both fixed-price and time-and-materials billing structures.
• High attention to detail and comfort with repetitive, accuracy-critical work tied to a recurring monthly deadline.
• Comfortable working independently in a small, remote, fast-moving company, on a part-time contract basis.
• Basic understanding of government contracting billing and timekeeping reconciliation practices is a plus, not required.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].