Document Coord Sr

Description

We are looking for a detail-oriented Document Coordinator to support high-volume document and mail operations in Mayfield Heights, Ohio. This Long-term Contract position is ideal for someone who is comfortable working with digital systems, handling sensitive records, and maintaining accuracy across indexing, scanning, and data entry tasks. The role focuses on ensuring incoming materials are reviewed, organized, and routed correctly while supporting efficient document retention and retrieval processes.

Responsibilities:

• Examine incoming documents, confirm key information, and classify each item for proper handling within internal systems such as PeopleSoft.

• Investigate incomplete submissions, locate missing details when possible, and direct items to the appropriate processing path.

• Receive and organize incoming mail, group materials into workable batches, and distribute items to support timely processing.

• Scan physical records and prepare files for indexing so they can be accurately entered into electronic workflows.

• Enter document-related information into computer systems with a strong focus on precision and consistency.

• Manage records according to retention and storage guidelines, including preparation for secure filing or disposal.

• Carry out document shredding after processing is completed and destruction requirements have been met.

• Retrieve archived or scanned files upon request and forward them to the appropriate recipients or teams.

• Maintain productivity while following the assigned work schedule and established workplace practices.

• Perform additional clerical and document-handling duties as needed to support daily operations.

Requirements

• High school diploma, GED, or equivalent education required, along with at least one year of related office or document processing experience.

• Practical experience with data entry, garnishments, document review, research, scanning, or mail handling in an administrative environment. Must have experience with payroll garnishment processing.

• Comfort using a PC in a Windows-based setting, including routine navigation of web-based tools and business applications.

• Basic keyboarding ability with the accuracy needed for consistent document indexing and information entry.

• Strong organizational and time management skills with the ability to keep multiple tasks moving efficiently.

• Careful attention to detail and the ability to identify missing or inconsistent information in incoming documents.

• Ability to manage several priorities at once while maintaining quality and meeting processing expectations.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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