Supervisory Legal Assistant (Office Automation)

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement.

Duties

If selected for this position, you will join a well-respected team that is responsible for a full range of legal assistant duties. As a first level Supervisory Legal Assistant (Office Automation), you will serve as a supervisor of subordinate staff assigned to Asset Forfeiture and Discovery in the Los Angeles Office of the United States Attorney's Office for the Central District of California. Typical work assignments will include: Provide administrative and technical supervision to support staff who provide technical and legal assistant services to one or more Assistant United States Attorneys (AUSAs). Develop and train all new legal assistants and clerical staff assigned. Revise work schedules related to recovery of restitution, fines, penalties to meet changes in workload considering factors such as constantly changing deadlines, case priority, availability of staff, and processing time requirements. Create and provide verbal and/or written instructional guidelines for the performance of tasks in the division. Advise employees of their performance requirements of their position, complete mid year progress review reports, and prepare annual performance evaluations. Participate in hiring applicants, recommend promotions, reassignments, awards, step increases, disciplinary actions and resolve grievances that can be resolved at the supervisory level. Provide a variety of direct legal support assistance service to AUSA staff to include preparing and processing a variety of complex legal clerical work related to asset forfeiture. Produce a variety of written documents and materials using a wide range of office software applications. Acts as document manager for floor, maintaining storage room(s) and file cabinets. Answer technical questions. Review, accepts, amends or rejects work for which quality standards may not yet have been established. Oversees attendance and leave, approves sick leave and coordinates annual leave and vacation schedules. Advises disciplinary, performance or leave abuse problems to the Chief of Criminal Division. Makes changes in the assignment of personnel and/or functions to improve productivity in debt collection and related activities. Responsibilities will increase and assignments will become more complex as your training and experience progress. Qualifications

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) GS-9: To be eligible at the GS-9 level, you must have at least one full year of specialized experience equivalent to the GS-8 level in Federal service. Specialized Experience: One full year of specialized experience equivalent to the GS-8 level. Specialized experience is defined as performing the following types of duties: planning work schedules; distributing work and expeditious handling priority work; recommending administrative and technical procedures and reviewing for accuracy the work of subordinates with respect to various complex legal clerical documents, such as, indictments, criminal complaints, warrants, applications, affidavits, subpoenas and recovery of restitution, fines, and penalties.

How You Will Be Evaluated

Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. You will be rated on the following Competencies (see The OPM Website for definitions): To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Other Information

Payment of relocation expenses will not be authorized. The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/. Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline. Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.