Sponsored Programs Administration Intern

Location: Albany, NY Category: Administrative and Professional Job Type: Hourly Posted On: Mon Sep 14 2026 Job Description:

FUNCTION & SCOPE:

Performs basic data entry and supports key business systems under general supervision, working closely with the central office sponsored programs services team.

DUTIES:

• Utilize various systems, including the RF's Oracle Business System and Pre-Award Compliance System (PACS), to process basic award establishment, accounts receivable, or pre-award transactions. This includes budget adjustments, date extensions, establishing new awards, running reports, creating A/R invoices, and entering proposals as well as agreements.

• Set up billing e-files, gather closeout documentation, and call or send follow-up emails on past due invoices.

• Provide support for special projects on an as needed basis, including writing, editing, preparing PowerPoint presentations, data entry, researching topics as directed, and preparing documents.

• Provide back-up support as needed for general office functions, including answering the front door, ordering supplies, sorting mail, completing equipment inventory, and scheduling meetings and conference calls through Microsoft Outlook and WebEx.

• Work with sponsored programs and other team members to accomplish established tasks and objectives, while constantly reviewing processes for continuous improvements and professional development as an employee of the RF.

• Assist in other departmental projects or special assignments under the direction of a supervisor.

• Perform additional operational tasks as needed to support the team.

Compensation for this role is $20.00/hour

Job Requirements:

EDUCATION AND EXPERIENCE:

Required:

• Must be currently enrolled in an undergraduate or graduate degree program.

• Proficiency with Microsoft Office products.

• Excellent communication skills.

• The ability to work independently as well as part of a team.

Preferred:

• Prior office experience.

• Knowledge of Oracle Business Systems

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.