Contract Service Officer

Job Description

Essential Functions:

1. Solicitation Support (25% of the Time)
2. Work closely with District staff to develop various solicitations, including:
3. Request for Proposals (RFPs)
4. Request for Bids (RFBs)
5. Solicitation development tasks include:
6. Creating timelines
7. Preparing addendums
8. Issuing formal notifications, memos, and letters
9. Collaborate with Risk Management and/or Legal Counsel as needed.
10. Contract Negotiations (30% of the Time)
11. Prepare, negotiate, and execute agreements and contracts with both public and private entities.
12. Engage Risk Management and/or Legal Counsel during negotiation processes.
13. Contract Management (15% of the Time)
14. Oversee agreements, contracts, and other contractual documents.
15. Responsibilities include:
16. Collecting and reviewing vendor documentation (e.g., tax status, insurance, banking information, surety bonds)
17. Ensuring compliance with contractual terms
18. Document Records Maintenance (15% of the Time)
19. Manage and maintain various contract documents, including:
20. Contracts
21. Insurance records
22. Bonding information
23. Correspondence between the customer and other contract parties
24. Utilize the District’s Record Center, Shared Drive, and other record repositories.
25. Additional Responsibilities (5% of the Time)
26. Assist the Sanitation District Purchasing Manager in editing or rewriting policies and procedures as needed.
27. Contribute to other various projects as assigned.

pay range: $40-46.60/hr

Skills and Requirements

• Bachelor’s degree
• 2 years of experience in contract administration, procurement, or related areas
• Experience with government contracting or purchasing
• Familiarity with legal and regulatory requirements
• Strong organizational skills and attention to detail
• Excellent communication and negotiation abilities
• Experience with public entities (city, county, and special districts)
• Planning experience
• Familiarity with contracts for city, county, and special districts

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].