Administrative Coordinator I

Bryan, TX

Full time

R-097170

Job Title

Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

College Of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health (https://health.tamu.edu/index.html) encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

Serves as an Administrative Coordinator I for Forensic Nursing in the College of Nursing. Provides administrative support and provides public-facing duties for the Forensic Outreach programs. Works under the supervision of the Director of the Center of Excellence in Forensic Nursing, and in collaboration with the Senior Administrative Coordinator.

What you need to know

• Salary: $16.04 - $24.40/ hour commensurate based on education and experience.

• Schedule/Location: College Station, TX | Full-time

• Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

Preferred Qualifications

• Experience with administrative support in a University setting.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

Responsibilities

Administrative Operations Management

• Provides administrative support for the Forensic Nursing programs, in collaboration with the Senior Administrative Coordinator for Forensic Nursing.

• Acts as the front desk presence for the center, greeting guests, answering the center phone, coordinating deliveries, and providing customer service as needed.

• Oversees planning and execution of administrative operations, in collaboration with the Senior Administrative Coordinator for Forensic Nursing.

• Maintains daily office calendar and appointment monitoring.

• Reviews and monitors project and program timelines and proactively identifies issues.

• Coordinates office records retention and maintains reference materials.

• Coordinates inventory and maintenance of office supplies and equipment.

• Researches and responds to inquiries about office procedures and processes.

• Coordinates logistical arrangements for travel, meetings, and events.

• Develops and maintains administrative office procedures, in collaboration with the Senior Administrative Coordinator for Forensic Nursing.

• Reviews and signs documents for supervisors. Performs special analyses and project summaries as needed.

• Serves as primary or backup administrative support to assigned functional areas.

Support and Coordination

• Provides administrative support for Forensic nursing programs, in collaboration with the Senior Administrative Coordinator for Forensic Nursing.

• Provides support for assigned faculty members, including but not limited to, support for instructional materials and grant activities support.

• Coordinates meetings, conferences, and special events in collaboration with center staff as needed.

• Communicates regularly with grant participants.

• Assists on special projects as needed for the College.

• Conducts supply inventories and orders as appropriate.

• Ensures compliance with office policies and procedures.

• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

• Coordinates logistical arrangements for faculty and staff retreats, events, meetings and other special functions for the College.

Compliance and Policy Oversight

• Collects and compiles tracking and assessment data, under the direction of the Director, and under the collaboration of the Senior Administrative Coordinator for Forensic Nursing.

• Monitors compliance with office policies and procedures.

• Analyzes requirements for projects or initiatives.

• Provides technical information regarding administrative procedures.

• Assists in establishing procedures to ensure compliance with regulations.

• Performs data entry into database under direction of the Senior Administrative Coordinator.

• Prepares, modifies, and verifies documents.

• Supports office records retention and maintenance of office references and resources materials.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least   eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

• Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

• Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://livingwell.tamu.edu/perksconnect)

• Flexible Spending Accounts

• University Holidays (https://www.tamus.edu/hr/holiday/)

• Legal Statements

• New Employee Onboarding (https://service.tamu.edu/TDClient/45/Portal/Requests/ServiceCatalog/Category/157/Recruiting-Welcoming-Onboarding)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice