Assistant Project Manager

Job Title: Assistant Project Manager

Job Description

The Assistant Project Manager supports the successful delivery of complex construction projects by coordinating schedules, documentation, financials, and field operations. This role works closely with Project Executives, Superintendents, and Project Engineers to ensure projects meet quality, safety, budget, and schedule goals. The position offers the opportunity to contribute to long-term, high-visibility infrastructure initiatives while growing into increased responsibility within a supportive, family-oriented construction firm.

Responsibilities

• Collaborate with the Project Executive and Superintendent to develop, maintain, and monitor the master project schedule and staffing plans.

• Assist in tracking and updating the Project Success Plan to ensure alignment with project goals, milestones, and performance metrics.

• Oversee and organize all project documentation, including contracts, insurance, submittals, RFIs, schedules, change orders, meeting minutes, and subcontractor coordination records.

• Manage project financials by overseeing billing, monitoring cash flow, tracking profitability, preparing financial reports and projections, and coordinating final close-out payments.

• Prepare and present clear, accurate monthly Job Status Reports to project leadership and stakeholders.

• Supervise Project Engineers and Superintendents, ensuring they understand and fulfill their responsibilities and project requirements.

• Conduct employee performance reviews as needed, providing constructive feedback and supporting professional development.

• Foster a positive work environment by communicating clearly and respectfully, modeling professional behavior, and leading by example.

• Develop and implement project-specific quality control programs to ensure work meets or exceeds contract standards and specifications.

• Promote jobsite safety by conducting safety audits, monitoring compliance, and reinforcing safe work practices across the project team.

• Ensure subcontractors comply with company safety policies and applicable federal safety protocols.

• Build and maintain strong, long-term relationships with owners, vendors, and subcontractors through reliable communication and collaborative problem-solving.

• Partner with the Preconstruction Department to evaluate and pursue new project opportunities, providing project management insights and support.

• Coordinate with field teams on construction scheduling, MEP systems integration, and subcontractor activities to maintain efficient project execution.

• Support the management of change orders, ensuring accurate documentation, pricing, and schedule impact analysis.

• Utilize construction management software and tools to track project progress, documentation, and communication.

Essential Skills

• 5+ years of construction project management experience.

• Demonstrated experience managing construction submittals from preparation through review and approval.

• Proficiency in Procore for construction project management and documentation.

• Proficiency in Bluebeam for document review, markups, and coordination.

• Experience using P6 (Primavera) or similar tools for construction scheduling.

• Proficiency with Viewpoint for construction financials and project controls.

• Experience with e-Builder or similar project management platforms.

• Strong proficiency in Microsoft Office, particularly Excel for tracking and reporting, and SharePoint for document management and collaboration.

• Hands-on experience with construction project management in federal or comparable highly regulated environments.

• Experience working with MEP systems in a construction context.

• Experience with construction scheduling and coordination of multiple trades and subcontractors.

• Ability to manage project financials, including billing, cash flow, profitability, and projections.

• Strong organizational skills to manage contracts, RFIs, change orders, and other project documentation.

• Effective leadership and supervisory skills to support and guide Project Engineers and Superintendents.

• Strong written and verbal communication skills for reporting, coordination, and stakeholder engagement.

Additional Skills & Qualifications

• Experience in federal construction projects and familiarity with related compliance requirements.

• Background in working with general contractors on complex projects such as transportation, government, healthcare, institutional, hospitality, or education.

• Experience with QC programs and construction quality control processes.

• Familiarity with timberline and other construction management or accounting systems.

• Experience with glazing, carpentry, and subcontractor management in a general contractor environment.

• Experience in residential construction or similar programs is beneficial.

• Ability to build long-term relationships with owners, vendors, and subcontractors.

• Experience supporting preconstruction efforts, including pursuit of new project opportunities.

• Comfort working on large, long-term infrastructure programs and multi-year initiatives.

Work Environment

The Assistant Project Manager works primarily from a field office located near a major airport, with flexibility to work from the main office at times. Once the project is underway, the role requires being on site five days per week, supporting underground tunnel projects and related infrastructure work. The environment involves active construction sites, coordination with field staff and subcontractors, and frequent use of construction management technologies such as Procore, Bluebeam, P6, Viewpoint, e-Builder, and Microsoft Office tools. The company operates as a small, second-generation family business with a non-corporate feel, emphasizing long-term relationships, collaboration, and a supportive culture. The organization delivers work across multiple sectors, including hospitality, education, transportation, government, healthcare, and institutional projects, offering exposure to diverse project types and the potential for a long-term career on significant city and state initiatives.

Job Type & Location

This is a Contract to Hire position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $48.08 - $64.90/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.