District PEIMS Clerk

Pay Grade: 750 (Min $19.31 per Hour) Work Days: 216

Primary Purpose: The PEIMS Clerk is responsible for various proficient clerical tasks, such as registration, enrollment, attendance, scheduling, grades/report cards, and student withdrawals. Strong computer skills are essential; the role often involves handling confidential materials. Decisions are based on established policies, and proficiency in coding students according to PEIMS/TSDS protocols is expected

Qualifications: Education/Certification:

• High school diploma or equivalent

Special Knowledge/Skills:

• Demonstrated basic clerical skills
• Demonstrated basic computer operation skills
• Demonstrated ability to communicate with parents, students, and PISD personnel effectively

Experience:

• One year of clerical experience in a public education environment (preferred)

Major Responsibilities and Duties:

• Enroll and update student demographic data in the student information system and cumulative folder, while promptly notifying the relevant district personnel
• Request necessary documentation and records of special program participation from the previous school when enrolling a student
• Collect and organize all required records and documentation for student enrollment, following district and state policies
• Ensure accurate maintenance of PEIMS data in the student information system
• Process student withdrawals in the student information system and promptly informs appropriate district personnel
• Provide requested records, special program participation information, and the necessary documentation to other school districts within a 30-day timeframe
• Maintain student promotion data within the student information system
• Accurately maintain schedule coding in the student information system
• Keeps scheduling documentation in compliance with district policy
• Supervise the collection of attendance documents
• Maintain precise attendance coding in the student information system
• Generate reports in accordance with district policy
• Maintain records following district policy
• Ensure strict adherence to all laws and regulations pertaining to student attendance accounting
• Reconcile PEIMS reports at the end of each six-week reporting period
• Effectively communicate the district's policy on absences and tardiness to students and parents
• Report attendance issues to the appropriate district personnel
• Maintain a professional and confidential approach when dealing with personnel and students
• Align with the goals and objectives of the school district while adhering to all district policies
• Consistently maintain regular attendance at work to ensure successful district operations
• Participate and engage in district PEIMS learning opportunities
• Deliver excellent customer service to students, employees, parents, community members, and all other district stakeholders
• Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used:

• Computer, scanner, printer, copier, fax, and telephone

Working Conditions: Mental Demands:

• Proficient reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; basic arithmetic skills; competency in essential computer functions; punctuality and ability to meet deadlines

Physical Demands/Environmental Factors:

• Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM092126/00055476