Document Controls Specialist

Job Description

Process incoming and outgoing documents, ensuring compliance proper formatting, cover sheets, and quality standards Upload and organize files in EDMS with appropriate metadata Create and maintain document placeholders and records Arrange documents into appropriate packages design and turnover Initiate, track, and expedite document review cycles Maintain regular reports and logs identifying open workflows, mail items, submittals, and other documents Maintain project distribution matrix Manage all project documentation for assigned projects, maintaining records and providing full traceability reporting for RFIs, submittals, and related items

Skills and Requirements

Bachelor's Degree in Engineering or equivalent relevant experience 7-10 years of Document Control experience EPC or manufacturing industry experience strongly preferred Intermediate to advanced skills in MS Office Suite. Basic scripting (PowerShell, VBA) is a plus Proficient with EDMS platforms like SharePoint and Aconex, OpenText, or equivalent Proven ability to maintain data integrity across large document sets (10k+ records); experience with mega projects (~$1B cost, 4+ years) preferred Detail-oriented with exceptional organizational skills Superior verbal and written communication skills; capable of training non-technical staff

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].