Workplace Experience Coordinator - Level 1

Description We are looking for a Workplace Experience Coordinator - Level 1 to support daily front desk and workplace services operations in New Jersey. This is a Contract position with a 3-month assignment, offering the opportunity to create a welcoming environment for employees, visitors, and service partners. The ideal candidate will bring strong customer service instincts, sound organizational skills, and a proactive approach to keeping office operations running smoothly.

Responsibilities:

• Welcome employees, guests, and vendors at the front desk while maintaining a courteous and friendly first impression for everyone entering the workplace.

• Oversee visitor coordination by handling check-in procedures, parking arrangements, and required security steps with accuracy and care.

• Monitor shared spaces through routine floor inspections to identify safety concerns, room readiness issues, and workplace support needs before they escalate.

• Respond to questions and service requests from staff and visitors, resolving routine matters directly and escalating more complex concerns when appropriate.

• Submit and track facilities and housekeeping requests, while also assisting with mail distribution, supply coordination, and workplace setup activities for new team members.

• Partner with external vendors and internal service teams to help ensure consistent delivery of workplace support services across the site.

• Coordinate on-site meetings and events by managing room arrangements, setup logistics, and cross-functional communication to deliver a smooth attendee experience.

• Help plan and execute engaging monthly community activities that encourage employee participation and create a vibrant office atmosphere.

• Follow site safety, security, and emergency procedures, sharing timely updates and supporting established protocols to maintain a safe environment. Requirements • Degree or comparable relevant experience with up to 2 years in customer service, hospitality, facilities support, reception, or administrative coordination.

• Demonstrated ability to work within established procedures and maintain consistent standards in an office setting.

• Strong verbal and written communication skills with the ability to interact confidently and courteously with employees, visitors, and partners.

• Working knowledge of Microsoft Office applications and comfort using standard workplace technology tools.

• Ability to manage multiple responsibilities at once while staying organized, attentive to detail, and service-oriented.

• Experience supporting front desk operations, visitor services, or office functions in an in-person environment is preferred.

• Familiarity with handling work orders, coordinating vendors, and supporting office events or onboarding activities is an advantage. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .