Supervisory Medical Records Administration Specialist

Summary

Join the NIH Clinical Center as a Supervisory Medical Records Administration Specialist, GS-0669-13, serving as Assistant Chief for Health Information Management Operations. Lead critical programs supporting patient care and groundbreaking clinical research while applying your expertise in health information management, coding, documentation integrity, and operations to advance quality, innovation, and the NIH mission.

Duties

Serve as Assistant Chief for Health Information Management Operations by leading and overseeing the daily operations of the Coding and Abstracting, Documentation Analysis, and Record Processing Sections within the Health Informatics Division (HIMD). Supervises subordinate section chiefs and provides direction on priorities, performance, staffing, and operational issues. Develops and recommends staffing, budget, technology, training, equipment, and contractor resource requirements. Establishes operational goals, work plans, and performance objectives aligned with HIMD and Clinical Center priorities. Ensures accurate, complete, and compliant diagnostic and procedural coding, including complex and rare disease cases. Oversees clinical documentation analysis and improvement activities to strengthen documentation quality, patient safety, and research data integrity. Directs electronic health record processing, scanning, indexing, quality control, and record integrity activities. Oversees case mix index management, coded data quality, and rare disease coding and reporting activities. Develops, reviews, and implements policies, procedures, and process improvements to enhance quality, efficiency, compliance, and customer service. Advises HIMD and Clinical Center leadership on health information management operations, emerging challenges, resource needs, technology, and strategic improvements. Qualifications

You qualify at the GS-13 level, if you meet one of the following qualification requirements: You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-12 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1. Lead Health Information staff and subordinate supervisors overseeing coding, clinical documentation, and health record processing; 2. Manage daily Health Information Management operations, priorities, resources, workloads, and performance improvements; 3. Provide expert oversight of coding, documentation integrity, case mix, provider queries, and data quality; 4. Direct Electronic Health Record (EHR) and document-management system development, testing, implementation, and workflow improvements; and 5. Developed Health Information Management policies, ensured regulatory and accreditation compliance, and advised senior leaders and clinical stakeholders. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings with the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/13039397

How You Will Be Evaluated

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your job-related qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and your score on the required assessments. This vacancy will use the following assessment(s): Accomplishment Record. You will be assessed on the following competencies: Health Information Laws & Regulations Health Information Management Supervision To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP) you must be able to satisfactorily perform the duties of the position upon entry and substantively exceed the basic qualifications by scoring at least an 80 on the assessment and meet all eligibility, physical, medical, suitability, and all other requirements. Other Information

If selected, you will be required to complete a Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually. For information, visit the NIH Ethics website: https://ethics.od.nih.gov/fd. Based on your appointment, a one or two-year trial/probationary period may be required. A decision regarding your continued employment with NIH will be made as you near the end of this period. This position is designated as an "emergency essential" position and the selected candidate will be considered an "emergency essential" employee and will be required to be available, ready, willing, and able to report for duty under all circumstances (e.g., inclement weather, government closings and holidays, lapses in appropriations, non-emergency and emergency situations) for operation 24 hours a day and 365 days per year coverage. PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration. We may make additional selections for similar positions across the National Institutes of Health within the local commuting area(s) identified in this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s) at NIH. Clearance of CTAP will be applied for similar positions across NIH. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus. Must be able to perform the essential duties of the position, with or without reasonable accommodation. Visit Help Applying for helpful information on the application process.