AIA Biller

Description

Our client is seeking an experienced AIA Billing Specialist for a contract-to-hire opportunity. This role will be responsible for preparing, submitting, and tracking construction-related billings in accordance with AIA guidelines and contract requirements. The ideal candidate will have a strong background in progress billing, lien waivers, contract compliance, and collections support within the construction, engineering, or industrial services industries.

This position requires a detail-oriented professional who can manage multiple projects, work closely with Project Managers, and ensure timely and accurate invoicing to maximize cash flow.

Key Responsibilities

• Prepare and submit AIA progress billings using G702 and G703 forms.

• Process monthly pay applications in accordance with contract terms and project schedules.

• Track contract values, approved change orders, retainage, and billing status.

• Review contracts to ensure billings comply with customer requirements and project terms.

• Maintain accurate billing schedules and reconcile job costs to billings.

• Prepare and track sworn statements, lien waivers, certified payroll documentation, and supporting billing packages as required.

• Monitor unbilled revenue and work-in-progress (WIP) reports.

• Follow up on outstanding invoices and support collections efforts.

• Investigate and resolve billing discrepancies, rejected invoices, and payment disputes.

• Work closely with Project Managers, Operations, and Accounting teams to ensure billing accuracy.

• Assist with month-end close activities, billing reconciliations, and revenue reporting.

• Maintain customer portals and upload invoices and supporting documentation as needed.

• Support internal and external audit requests related to contract billing and revenue recognition.

Requirements

Technical Requirements

• 3+ years of AIA billing experience in construction, engineering, industrial services, commercial contracting, or related industries.

Strong understanding of:

• AIA G702 and G703 forms

• Progress billing

• Pay applications

• Retainage billing and tracking

• Change order management

• Time and material billing

• Fixed-price contracts

• Work-in-progress (WIP) schedules

• Contract compliance requirements

Experience preparing:

• Lien waivers

• Sworn statements

• Certified payroll documentation

• Vendor and subcontractor payment support

• Schedule of values (SOV)

• Experience reconciling:

• Contract values

• Change orders

• Retainage balances

• Revenue and billing schedules

Proficiency with ERP and construction accounting systems such as:

• Viewpoint Vista

• CMiC

• Sage 300 CRE

• Sage Intacct Construction

• JD Edwards

• Oracle

• SAP

• Microsoft Dynamics

Microsoft Excel skills including:

• Pivot Tables

• XLOOKUP/VLOOKUP

• SUMIFS

• Reconciliations

• Reporting and data analysis

Qualifications

• High School Diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.

• 3+ years of AIA billing experience required.

• Strong knowledge of construction accounting and project billing processes.

• Experience working with Project Managers, Contracts Administrators, and Accounting teams.

• Ability to manage multiple projects and deadlines simultaneously.

• Strong attention to detail and organizational skills.

• Excellent communication and customer service skills.

Preferred Qualifications

• Experience in commercial construction, engineering, manufacturing, industrial services, or EPC environments.

• Knowledge of revenue recognition and percentage-of-completion accounting.

• Experience with customer billing portals.

• Exposure to month-end close and account reconciliations.

• Understanding of subcontractor compliance and lien release requirements.

What We're Looking For

The ideal candidate is a proactive billing professional who understands the complexity of construction invoicing and can effectively manage the full AIA billing cycle from pay application preparation through collection. This individual will be comfortable partnering with operations and project leadership while ensuring accurate and timely billing to support company cash flow.

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