Part Time Clerical OC III - Teacher Center

The Pittsford Central School District is seeking an Office Clerk III Part-Time - Teacher Center Clerical personnel. The successful candidate's work schedule (hours and days) will be agreed upon by the candidate and the Teacher Center Director. This is a 12-month position. The Teacher Center Clerk will be responsible for the independent performance of clerical duties and requires a moderate degree of decision-making. The use of a personal computer for word processing and database entry and manipulation is an integral part of this position. The work is performed in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. The successful candidate should possess the title of Office Clerk III or meet the minimum requirements to accept the job and sit for the Office Clerk III exam when the test is next administered.

TYPICAL WORK ACTIVITIES: (All need not be done in a given position. Other related activities may be performed although not listed.)

• Prepare and format legal documents, certifications, authorizations, forms, and other related paperwork

• Maintain, enter and extract data and information from databases

• Post and maintain moderately difficult records requiring general knowledge of educational requirements

• Process documents in a timely manner

• Type materials from copy, rough draft, or other instruction

• Prepare and type correspondence on matters where policy and procedures are well-defined

• Review documents for completeness and accuracy

• Compile, prepare, type, and review data for completeness and accuracy

• Perform searches for information in documents, records, files, and computer databases

• Obtain and give out information by telephone, correspondence, or in person

• Operate standard office machines such as a computer, copier, and fax machines

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Good knowledge of office terminology, practices, procedures, and equipment

• Good knowledge of the techniques involved in record keeping

• Ability to utilize a personal computer for word processing, database entry, spreadsheets, and other related computer software

• Ability to maintain a filing system

• Ability to prepare and type written communications and standardized reports

• Ability to acquire familiarity with regulations, laws, policies

• Ability to understand and carry out relatively complex oral and written instructions

• Ability to communicate orally and in writing

• Ability to deal with the public

• Good judgment

Job Qualifications

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Successful completion of at least thirty (30) credit hours from a college or university; OR,

(B) One (1) year paid full-time or part-time equivalent office clerical or secretarial experience*; OR

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

*Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position