Office Operations Coordinator

Job Description

Insight Global is assisting a client in identifying a highly organized and proactive Office Operations Coordinator to support the daily operations of our office in Kennesaw, GA. This role is essential in ensuring a smooth, efficient, and welcoming environment for employees and visitors. The ideal candidate is experienced in office support, thrives in a dynamic setting, and is comfortable managing a wide range of responsibilities independently.

Key Responsibilities:

• Serve as the first point of contact by answering phones and managing the front desk area.
• Process and distribute all incoming and outgoing mail, including FedEx and postage.
• Manage check processing for insurance payments and commissions.
• Order and maintain office and kitchen supplies; coordinate equipment repairs (e.g., coffee machines, postage meters).
• Coordinate off-site storage logistics, including ordering and returning boxes.
• Handle daily office tasks such as unlocking the office, running postage, and preparing for the day’s operations.
• Organize and support company events, including ordering lunches and coordinating logistics.
• Liaise with building management and vendors for maintenance and service needs.
• Support internal teams with clerical tasks such as data entry, scanning, filing, and note-taking during training or meetings.
• Involved in projects such as events, office moves, overall office operations

Skills and Requirements

• Minimum 5 years of experience in office operations or in an elevated role in retail or support role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning internal systems.
• Highly organized, detail-oriented, and capable of managing multiple tasks independently.
• Flexible and adaptable to changing priorities.
• Friendly communication skills and a proactive, service-oriented mindset.
• Comfortable working on-site 5 days a week.
• Stable work history
• Ability to lift to 50 lbs (e.g., paper boxes, about once a month)
• Knowledge of insurance industry
• Associates or bachelors

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].