Purchasing and Payables Administrator, Senior Associate

Purchasing and Payables Administrator, Senior Associate

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locations

Malvern, PA

time type

Full time

posted on

time left to apply

End Date: November 24, 2026

job requisition id

182748

Core Responsibilities

• Supports the invoicing cycles for assigned business lines. Acts as primary liaison with internal clients for general invoice inquiries and communicates timelines and resolutions as needed.

• Researches and resolves missing or inaccurate information on receipts, transactions, and fee documents. May escalate issues to senior associates and other teams as needed.

• Processes incoming receipts, transactions, and fee documents. Completes daily reconciliation to ensure items are correct for financial reporting and reports out to the appropriate teams.

• Partners with the business to design billing solutions for complex fee agreements and to identify and resolve related issues.

• Manages the receivable collections process from aligned business lines as necessary.

• Performs system and peer quality audits of the daily transactions and processes for accuracy, compliance and completeness.

• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of one-year related work experience.

• Undergraduate degree or equivalent combination of training and experience. Finance or Accounting degree preferred.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.