Coordinator II, Obstetrics and Gynecology Population and Prevention (Bilingual) (Galveston)

Coordinator II, Obstetrics and Gynecology Population and Prevention (Bilingual) (Galveston)

Galveston, Texas, United States

Clerical & Administrative Support

UTMB Health

Requisition # 2605472

Minimum Qualifications:

Associate's degree or equivalent and three years of related experience.

Preferred Qualifications:

• Seeking an individual with strong Spanish and English-speaking skills.

• This position is based at the Galveston campus but travel to various local area clinics and school districts in other counties may be required.

Job Description:

To manage activities for a project or program.

Job Duties:

• Plans, directs, and coordinates activities of a program directly related to management or general business operation

• Ensure the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions

• Determines methods and procedures for the program, staffing requirements, budget, and resources

• Assess program status and implement appropriate actions.

• Delegates activities of support staff.

• Provides technical advice to assist in solving problems.

• Serves as a resource and subject matter expert.

• Adheres to internal controls and reporting structure

• Undergo 2 weeks of training at UTMB Galveston & complete required internal certification.

• Confirm patient vaccination status, determine eligibility, and obtain consent.

• Counsel patients, parents and adolescents about the importance and safety of the HPV vaccination.

• Obtain informed consent for patient’s vaccination.

• Record names, hospital record number, address, and phone numbers of patients who receive vaccine in the clinic.

• Collect contact information for at least 3 individuals who could reach the patient for tracking purposes.

• Provide vaccine to patient, following clinic guidelines.

• Chart vaccine provided on EMR.

• Determine eligibility for the federal Vaccine for Children Program and Medicaid; instruct families on this benefit, as needed.

• Collaborate with UTMB and non-UTMB (county or school) clinics to coordinate vaccination appointments to ensure completion of the vaccine.

• Set up phone and text reminders for the family, in their preferred language, for these appointments.

• Schedule/reschedule vaccination appointments as needed.

• Personally call families to reschedule appointments.

• Obtain information from patients/parents on whether they/their child has been vaccinated and where it was received.

• Maintain accurate records of all families approached, and number of vaccines received.

• Collect high-quality data using patient enrollment forms and EMR systems.

• Accurately enter and validate data in an electronic database; using all data collected at UTMB, as well as from ImmTrac.

• Accurately update all databases regarding patients on daily basis.

• Build Hospital Account Record (HAR) for every follow-up appointment, checking Medicaid eligibility and insurance status.

• Check clinic records to update contact information as needed.

• Send letters to patients who cannot be reached by telephone.

• Attend all educational sessions and maintain sign-in sheets to track attendance.

• Assist with pre and post testing of educational sessions.

• Monitor CDC information, every year it is changed, make sure that the material used is always up to date.

• Work with clinic personnel to display materials on HPV vaccination in the waiting rooms.

• Attend weekly team meetings.

Marginal or Periodic Job Functions:

• Perform other duties as assigned.

Salary Range:

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation