Office Coordinator, School of Nursing and Allied Health Graduate Programs

Location: Bowling Green, KY Category: Staff Job Type: Full-time Posted On: Mon Sep 21 2026 Job Description:

The Office Coordinator position performs a variety of demanding administrative duties that require a higher-level degree of initiative, accuracy, judgment, and knowledge as necessary to support the effective operation of the Family Nurse Practitioner, Psychiatric Mental Health Nursing Practitioner, and Doctor of Nursing Practice programs in the School of Nursing and Allied Health (SONAH).

Primary Duties and Responsibilities

• Articulates transcripts and advises potential graduate student applicants. Maintains, reviews, and tracks all student academic and health records associated with the assigned program. Reviews student health records and sends annual reminders to students when CPR, TB testing or other information must be updated. Processes and tracks student admission materials and health records for students. Maintains updated affiliation agreements with clinical facilities

• Provides clerical support to faculty. Sends program information to prospective students. Facilitates office communication. Changes student majors and assigns faculty advisors. Monitors progression and assists with course registration for students. Initiates, reviews, and revises Schedule Bulletin of courses offered each term. Schedules meetings and events in Astra.

• Responsible for student and faculty data entry, tracking, and reporting to state boards and accrediting agencies. Provides administrative support for admissions by developing excel spreadsheets with individual student data. Assists with maintaining the SONAH website for assigned programs. Provides basic computer support for office-related software questions as needed.

• Assists with recruitment and retention efforts. Assists with planning and implementation of SONAH events such as Orientation, Convocation, and Graduation. Provides student support and advisement. Provides tours and guidance for potential students and their families. Records minutes for committee meetings as assigned. Maintains office equipment and orders supplies. Assists undergraduate programs as needed

Job Requirements:

• High School diploma or GED

• At least two years of administrative experience, clerical experience, or office administration.

Additional Information:

Hourly Rate: $17.44

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, may contact the Office of Institutional Equity at 270-745-5121 for assistance. To report concerns related to WKU's Discrimination and Harassment Policy, No. 0.2040 and/or WKU's Sex and Gender-Based Discrimination, Harassment, and Retaliation Policy, No. 0.2070, please complete the Discrimination, Harassment, and Retaliation Reporting Form (https://cm.maxient.com/reportingform.php?WesternKentuckyUniv&layout\_id=95) . Additional information regarding Title IX, including contact information for the Title IX Coordinator and reporting options, is available on WKU's Title IX website (https://www.wku.edu/titleix/) .

Information concerning educational programs offered by WKU are provided at: https://www.wku.edu/academics/

For information related to job postings, application status, or the hiring process, please email [email protected].