Graduation Specialist III

Requisition: 202600270S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: Registrar

General Requirements:

Associates degree in a related field. Three years of related experience or experience in a related field. Certifications may be required. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Performs specialized duties for the Registrar’s Office.

Primary Responsibilities (Staff Positions Only):

Evaluates degree plans with a basic knowledge of all degree programs (majors/minors, etc.), their specific requirements, and calculates grade point averages or grade point deficiencies. Confirms degree candidate’s status of degree eligibility. Identifies degree candidate’s initial status as well as final, end of term award, or denial of degree decision. Maintains individual student degree plans by processing requested substitutions to the student plans using Degree Works. Reviews and interprets advisor’s notes along with submitted exception forms. Maintains records of conversation exchanges with students. Effectively communicates with internal and external stakeholders. Provides thorough and professional written and verbal communication to students and campus partners. Processes various curriculum changes received in Banner in accordance with the various restrictions associated with degrees, majors, and minors. Generates reports through Cognos software to verify accuracy of student data. Maintains scanned documentation of student confidential records. Assists with key components in preparation of commencement. Verifies degree candidate names for the commencement program, graduation honors, and preparation of seating cards for applicable candidate participation along with honors recognition. Attends all ceremonies, which requires physical exertion leading up to, during, and at the conclusion of the events. Responsible for set-up and breakdown of various elements for commencement that require the ability to stand for long periods of time. Assists with specialized projects as needed. Requires compliance with the Family Educational Right to Privacy Act ( FERPA ) regulations and exercise a high level of confidentiality regarding student records. Provides support of front counter operations and onboarding and training of new employees as needed. Performs other related duties as assigned.