Accounts Payable Specialist

Job Description

General Purpose

Under general supervision, perform routine as well as more difficult accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. May prepare checks for signature and communicate to vendors. Applying AP experience, identify improvements in related functions.

Job Duties and Responsibilities

• Calculate, post, and enter AP vouchers and/or disbursements to ensure the timely and accurate processing of daily/periodic accounts payable transaction

• Ensure invoices assigned are processed within pre-defined timeframe of receipt for PO and non-PO invoices

• Compare and review vendor invoices against purchase orders

• Image and file all invoices, accounting transactions, and supporting documents

• Monitor AP invoice email and open and sort mail as assigned

• Communicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns; research and resolve payment exceptions

• Prepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processes

• Complete and file all new-vendor setup forms; maintain AP vendor files

• Participate in AP closing activities

• Process check and ACH printing

• Monitor and adhere to cash projection each month based on corporate parameters

• Ensure compliance with DFA policies and procedures

• Keep supervisor informed of any activities that may require his/her attention

• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

Education and Experience

• High school diploma or equivalent

• 1 to 3 years of accounts payable or accounting related work experience

• Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

• Proficient knowledge of accounts payable concepts and practices

• Knowledge of and skill with Microsoft Office Suite and company computer systems

• Knowledge of and skill with Excel

• Able to work in a variety of information systems, databases and web-based systems such as online banking and vendor payment alternatives

• Able to demonstrate customer service skills in a courteous, professional, and helpful manner

• Able to communicate clearly and effectively, both verbally and in writing

• Able to interact positively and work effectively with others (interpersonal skills)

• Able to maintain confidentiality of information

• Able to demonstrate problem solving skills

• Able to demonstrate attention to detail and accuracy

• Able to work under general supervision and direction

• Must be able to read, write and speak English

• Performs any other work duties as assigned.

An Equal Opportunity Employer including Disabled/Veterans