Office Manager

Description We are looking for an Office Manager to support the day-to-day operations of our accounting firm in Santa Ynez, California. This position plays a central role in keeping administrative, financial, and client-facing processes organized so the team can deliver timely, high-quality service. The ideal candidate is detail-oriented, resourceful, and comfortable coordinating across multiple departments while maintaining a well-organized office environment.

Responsibilities:

• Oversee administrative operations for the office and help maintain efficient processes that support firm performance and client satisfaction.

• Coordinate the preparation and final assembly of tax return packages, verifying completeness and helping teams stay on schedule for filing deadlines.

• Respond to client service needs with care, track follow-up items, and help resolve issues through clear communication and organized execution.

• Maintain office supply inventory, place orders as needed, and work with vendors to secure reliable service and cost-effective purchasing.

• Manage calendars for leadership and staff by arranging meetings, appointments, and deadline-driven priorities across the organization.

• Provide executive-level administrative support, including preparing correspondence, organizing meetings, and coordinating logistics for remote or in-person activities.

• Administer billing and payment activities by supporting accurate invoicing, monitoring transactions, and addressing discrepancies in a timely manner.

• Organize digital and physical records to improve document access, safeguard confidentiality, and support consistent file management practices.

• Assign and monitor internal administrative tasks, follow progress against deadlines, and provide support to keep workflows moving efficiently.

• Review employee timesheets for completeness and accuracy and partner with leadership to ensure alignment with company procedures. Requirements • Experience in office administration, office management, or operations support within a services environment that requires strong attention to detail.

• Working knowledge of billing, accounts payable, accounts receivable, and account reconciliation processes.

• Ability to manage multiple priorities, coordinate deadlines, and maintain strong organizational control in a fast-paced setting.

• Proficiency with Microsoft Office and comfort learning or using tools such as QuickBooks, Adobe, Zoom, Slack, WebEx, Lacerte, and CanopyTax.

• Strong written and verbal communication skills with the ability to interact effectively with clients, vendors, and internal teams.

• High attention to detail and accuracy when handling documents, financial information, scheduling, and timesheet review.

• Bachelor’s degree is preferred but not required for consideration.

• Prior exposure to accounting or tax-related environments is helpful, but not mandatory.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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