Purchasing & Materials Coordinator

Access Dubuque

Dubuque, IAFull-time$50–62K/yrSeen 1 day agoSeen in employer's feed today

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At a glance

Compensation

$50–62K/yr

Location

Dubuque, IA

Schedule

Full-time

Work Authorization

Not specified

Olive lists jobs from US employers, including remote roles you can work from the United States.

Job overview

Advance Pump and Equipment, Inc. seeks a hands‑on Purchasing & Materials Coordinator to support purchasing, inventory, and vendor coordination, ensuring production moves smoothly by managing orders, inventory levels, and supplier communication.

Skills & qualifications

RequiredNice to have

Skills

ERP SystemsMicrosoft OfficeVendor CommunicationOrganizational SkillsAttention to DetailPhysical LiftingInventory ManagementPurchase Order Processing

Qualifications

Associate Degree Preferred1–3 Years Purchasing ExperienceManufacturing Environment ExperienceERP Systems Experience Helpful

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Match

Paid Time Off

Full job description

Purchasing & Materials Coordinator

Advance Pump & Equipment, Inc.

1 Positions

ID: 95763

Posted On 09/22/2026

Job Overview

Purchasing & Materials Coordinator

Advance Pump and Equipment, Inc. has over 30 years of experience designing and manufacturing vacuum tank trucks and trailers. We work closely with our customers to deliver high-quality, customized solutions. We are looking to add a Purchasing & Materials Coordinator to support our operations team.

This role is a hands-on position supporting purchasing, inventory, and day-to-day coordination with vendors and internal teams to keep production moving.

Key Responsibilities

Review order requirements and generate purchase orders, including any necessary adjustments
Maintain inventory levels and ensure accuracy within the system
Monitor and manage daily shortage lists to support production needs
Follow up on open purchase orders to ensure on-time delivery and resolve delays
Communicate with vendors via phone and email regarding orders, pricing, and delivery status
Request quotes and assist with vendor comparisons as needed
Troubleshoot inventory discrepancies and assist in resolving issues
Coordinate with scheduling, production, and engineering to address material needs and shortages
Process bill of materials (BOMs) from engineering and ensure accuracy in the system
Update pricing and vendor information as changes occur
Ensure defective or incorrect materials are returned or corrected with vendors
Maintain shop supplies and floor stock levels
Support freight coordination and help ensure cost-effective shipping decisions
Assist with general administrative and operational support as needed

Qualifications

2-year degree preferred; relevant experience will be considered
1–3 years of experience in purchasing, supply chain, logistics, or a related field
Experience working in a manufacturing or fast-paced environment is a plus
Comfortable communicating with vendors and internal teams
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities throughout the day
Experience with ERP systems is helpful but not required
Proficient in Microsoft Office (Excel, Outlook, etc.)

What We’re Looking For

Someone who is dependable and follows through on tasks
Comfortable picking up the phone and working through issues with vendors
Able to work both independently and as part of a team
Willing to step in and help where needed in a smaller company environment

Benefits

Competitive salary
Medical, Dental and Vision Insurance
401(k) with company match
Paid Vacation, Sick, and Holidays

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer
Ability to lift up to 15 pounds

Position Details

Position Type: Full-Time Salary
Compensation: $50,000 – $62,000 (based on experience and education)
Location: Peosta, IA (Near the Dubuque Fairgrounds)

Primary Contact

12326

Jill Vanden Berge

vice-president,

563-557-0957x203

Phone

563-557-0961

Fax

[email protected]

True

False

Job Details

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