Executive Assistant

Executive Assistant

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Executive Assistant

Salary

$64,812.80 - $78,769.60 Annually

Location

Placerville, CA

Job Type

Full Time

Job Number

2608-2113

Department

District Attorney

Opening Date

08/18/2026

Closing Date

8/25/2026 11:59 PM Pacific

• Description

• Benefits

• Questions

Description

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

THE OPPORTUNITY

Under general direction, performs varied, complex, and confidential technical, administrative, and secretarial support duties in support of an assigned department director/elected official or the Chief Administrative Officer, which includes handling confidential information and materials; has frequent contact and coordinates and participates in assigned programs, projects, and services with other County departments, divisions, and outside agencies; works with the public to resolve issues and concerns; provides information or directs questions and requests to the appropriate staff; and performs related duties as assigned.

The selected candidate will have the opportunity to:

• Provide administrative support to an assigned department director/elected official or the Chief Administrative Officer in the daily management of operations; schedule and/or coordinate meetings, seminars, conferences, and training sessions for department staff; act as a meeting secretary, including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes for assigned boards, committees, and commissions; prepare complex departmental agenda items and packets for the Board of Supervisors or other commission meetings.

• Receive and screen calls, visitors, and incoming emails; provide information and resolve complaints by phone, in person, or by email to ensure an understanding, judgment, and the interpretation and application of department policies and procedures; listen to questions, and interpret and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; refer callers to the appropriate staff; coordinates or resolves problems of a moderate nature, when appropriate.

• Relieve the assigned department director/elected official or the Chief Administrative Officer of a variety of administrative details by assisting with duties of a specialized and sensitive nature; recommend organizational or procedural changes affecting administrative and office support activities; recommend improvements in work flow and use of equipment and forms.

• Collect and compiles material for review and analysis; provide recommendations for changes in programs, policies, or procedures to improve efficiency and cost effectiveness of operations.

• Initiate correspondence independently for signature by the department director/elected official or the Chief Administrative Officer; review finished materials for completeness, accuracy, formatting, compliance with policies and procedures, and appropriate English usage.

For a full description of duties and responsibilities, please review the job description here (https://www.governmentjobs.com/careers/edcgov/classspecs/853889) .

THE IDEAL CANDIDATE

The District Attorney’s Office is seeking a highly capable and responsive Executive Assistant to serve as the direct administrative partner to the District Attorney. This is a high-trust, high-visibility position for a proactive, adaptable, dependable, and highly organized professional who takes pride in public service and thrives in a fast-paced law and justice environment. The ideal candidate anticipates needs, takes ownership of assignments, adjusts quickly as priorities change, and consistently follows through with accuracy, discretion, and professionalism.

Exceptional interpersonal skills, sound judgment, and professional maturity are essential. The successful candidate will work closely with elected and appointed officials, law enforcement executives, attorneys, courts, County leadership, community partners, and the public, often on sensitive or high-profile matters. They must be discreet, composed, resourceful, and comfortable working behind the scenes where candid discussions, competing interests, and rapidly evolving circumstances are part of the job. This individual will independently manage executive calendaring and meeting logistics; prepare correspondence, reports, agendas, briefing materials, and meeting packets; coordinate with justice partners and County departments; and remain flexible and responsive when operational needs require support outside normal business hours.

Because this position has access to highly confidential law enforcement, prosecutorial, personnel, and executive information, the selected candidate must successfully complete a comprehensive background investigation prior to hire, similar in scope and depth to those used for sensitive law enforcement positions. For a professional who values accountability, public safety, meaningful public service, and the opportunity to work directly with the District Attorney, this position offers a unique opportunity to contribute at a high level and make a meaningful impact in El Dorado County.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations:

Education and Experience:

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.

Equivalent to graduation from high school;

AND

Five (5) years of secretarial or administrative experience providing direct support to a department director or similar level position.

Click here (https://www.governmentjobs.com/careers/edcgov/classspecs/853889) to view the minimum qualifications for Executive Assistant, as well as the physical, environmental, and working conditions.

SUBMIT YOUR APPLICATION

Apply online by clicking the 'Apply' link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept'.

If you have any questions regarding this recruitment, please contact Kelly Gatchet in Human Resources at [email protected]

RECRUITMENT PROCESS

The Human Resources Department will screen all applications to identify qualified candidates. After the screening , qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.

Training and Experience Evaluation

A training and experience evaluation will be utilized to determine an applicant's ability to continue in the recruitment process ranking for referral to specific vacancies. Based upon the information in the application and/or responses to supplemental questions, the applicant's education, training and experience will be evaluated using a pre-determined formula.

Supplemental questions play an integral role in this recruitment process. Please take the time to provide thoughtful and thorough responses. The information you provide may be used to determine your ranking for referral to specific vacancies. All work experience that is described or included in your response(s) MUST be included in the "Work Experience" section of your application. Do not refer to a resume or other documentation.

For more information on the recruitment process, click here. (https://www.eldoradocounty.ca.gov/County-Government/Human-Resources/Recruitment/Merit-Principles-Recruitment-Examinations)

Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

ADDITIONAL INFORMATION

The County of El Dorado is recruiting applicants for Executive Assistant . This recruitment will establish a list for the purpose of filling current and future full-time, part-time, limited-term, and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

If you are interested in the position of Executive Assistant within any County department, please submit your application.

We are currently recruiting for the following:

• One (1) full-time vacancy in the District Attorney's Office, located in Placerville, CA.

Click here (https://www.eldoradocounty.ca.gov/County-Government/Human-Resources/FAQs) for Frequently Asked Questions.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.

Prior to conditional job offer, candidates will undergo a thorough background investigation.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.

Escape the traffic and smog because El Dorado County is just:

• 40 miles from Downtown Sacramento

• 50 miles from Sacramento Airport

• 129 miles to San Francisco

Here are a few of the many activities and events available throughout El Dorado County:

• Hiking, Camping, Fishing, Boating, and Watersports

• Skiing and Snowboarding

• Live Music and Music Festivals

• Local Craft Breweries and Wineries

• El Dorado County Fair

• Placerville Speedway

• Farm to Fork Restaurants

• Local Shopping Gems

Employees who are buying a home in El Dorado County may qualify for down payment assistance. Click here (https://www.eldoradocounty.ca.gov/files/assets/county/v/1/documents/government/human-resources/gsfa-brochure-for-job-postings.pdf) for more information.

CHECK OUT OUR VIDEO TO LEARN MORE!

The County of El Dorado participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn more:

• E-Verify Notice of Participation (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)

• Right to Work

The County of El Dorado is committed to providing a comprehensive, flexible benefits program to meet your needs!

For your Health and Well-Being:

• Medical

• Dental

• Vision

• Flexible Spending Accounts - FSA & HSA

• Employee Assistance Program (EAP)

• Basic Life Insurance

• Long Term Disability (LTD)

• County sponsored Wellness program

• Discounts on gym memberships

For your Financial Future:

• CalPERS Retirement

• Deferred Compensation (457) Plans

• Optional Life Insurance

For your Work/Life Balance:

• Paid Holidays

• Floating Holidays

• Vacation and sick leave accruals

• Special Leave

• Supervisory (supervising classifications only), Personal, and Bereavement Leave

Below is a comprehensive benefit summary based on full-time, regular employment for the bargaining unit to which this classification is assigned.

Revised 1/2025, valid until modified by successor MOU or negotiated agreement.

To learn more about the benefits offered by the County of El Dorado please visit our website located here (https://www.eldoradocounty.ca.gov/County-Government/Human-Resources/Employee-Benefits) .

Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law.

01

I understand that my responses to the following Supplemental Questions constitute the examination for this recruitment. My scores will determine my ranking on the eligible list, and only the highest-ranked candidates may be invited to interview. I will take the necessary time to provide complete, accurate, thoughtful, and job-related responses. I understand that experience identified in my responses must also be reflected in the Work Experience section of my application and will be verified during subsequent stages of the selection process.

• I acknowledge the above statement.

02

I understand that, due to the confidential and sensitive nature of this position in the District Attorney’s Office, the selected candidate must pass a comprehensive background investigation before appointment. This process may include verification of employment, education, references, criminal and driving history, and other job-related suitability checks, as allowed by law and County policy. I will provide complete, accurate, and truthful information, and I understand that successful completion of the background is a condition of appointment.

• I acknowledge an in depth background check will be conducted if I am selected for this position.

03

Which statement best describes your experience providing direct administrative support to a manager, executive, department head, elected or appointed official, or similarly responsible organizational leader?

• I have not provided direct administrative support to a manager or executive-level individual.

• I have performed general administrative or clerical duties that occasionally supported managers or supervisors, but I was not assigned as their primary administrative support.

• I have regularly provided administrative support to one or more managers or supervisors, including scheduling, correspondence, meeting preparation, records, or similar responsibilities.

• I have served as the primary administrative support to a senior manager or executive and independently handled calendars, meetings, correspondence, deadlines, and coordination with internal and external parties.

• I have served as the primary administrative partner to an executive, department head, elected or appointed official, or comparable senior leader in a position requiring substantial independence, discretion, anticipation of executive needs, coordination with high-level stakeholders, and management of rapidly changing priorities.

04

Which statement best describes your experience managing a complex calendar for a senior-level manager or executive?

• I have little or no experience managing another person’s calendar.

• I have scheduled appointments or meetings at the direction of another employee.

• I have independently maintained a manager’s calendar, scheduled meetings, coordinated participants, and resolved routine scheduling conflicts.

• I have independently managed a complex executive calendar involving numerous internal and external participants, competing priorities, schedule changes, meeting preparation, and recurring conflicts.

• I have independently managed a highly complex executive calendar where I was expected to understand the executive’s priorities, exercise judgment concerning scheduling and access, anticipate conflicts or preparation needs, coordinate with senior-level stakeholders, and quickly reorganize commitments when priorities changed.

05

Which statement best describes your experience handling confidential or sensitive information?

• I have had little or no responsibility for confidential information.

• I have handled routine information considered confidential and followed established procedures regarding its use and storage.

• I regularly handle confidential information and independently apply established procedures for safeguarding records, communications, or discussions.

• I have handled highly sensitive information involving executive, personnel, legal, financial, investigative, or organizational matters where inappropriate disclosure could have significant consequences.

• I regularly work in a high-trust position involving highly sensitive or high-profile matters and am expected to exercise independent judgment regarding access, disclosure, communication, record handling, and when an issue requires consultation with executive management, legal counsel, or another appropriate authority.

06

Which statement best describes your experience preparing written materials for senior-level audiences?

• I have little or no experience preparing professional written materials for managers or executives.

• I have formatted, proofread, or processed correspondence or documents primarily prepared by others.

• I have independently prepared routine professional correspondence, reports, meeting materials, memoranda, or similar documents for management review.

• I regularly prepare correspondence, memoranda, reports, agendas, briefing materials, or similar documents for senior managers or executives and am responsible for ensuring appropriate tone, accuracy, organization, and formatting.

• I independently prepare or substantially develop complex or sensitive written materials for an executive or senior-level audience, including synthesizing information from multiple sources, determining appropriate content and tone, verifying accuracy, and producing work that generally requires minimal substantive revision.

07

Which statement best describes the level of interpersonal interaction required in your previous positions?

• My work has involved limited interaction outside my immediate work group.

• I regularly interact with coworkers and members of the public regarding routine matters.

• I regularly interact with managers, outside organizations, customers, or members of the public and independently resolve routine questions and concerns.

• I regularly represent a manager, executive, or organization when communicating with senior personnel, outside agencies, attorneys, community representatives, difficult customers, or other high-level stakeholders.

• I routinely interact on behalf of executive leadership with high-level or high-stakes stakeholders and am trusted to assess situations, adapt my communication style, maintain composure during difficult interactions, protect sensitive information, independently resolve appropriate matters, and recognize when executive involvement is required.

08

Which statement best describes your experience preparing an executive or senior manager for meetings, presentations, boards, commissions, hearings, or other formal proceedings?

• I have little or no experience supporting formal meetings.

• I have assisted with meeting logistics such as scheduling rooms, sending invitations, or distributing materials.

• I have independently coordinated meetings and prepared agendas, supporting documents, presentations, or meeting packets.

• I regularly coordinate complex meetings involving senior personnel or outside organizations and ensure that agendas, background materials, logistics, deadlines, and follow-up activities are completed.

• I have primary responsibility for preparing an executive or senior leader for complex or high-profile meetings, including anticipating informational needs, coordinating multiple contributors, verifying materials, identifying unresolved issues, tracking commitments, and ensuring the executive is prepared before the meeting occurs.

09

Which statement best describes your experience managing rapidly changing priorities, urgent assignments, and competing deadlines?

• My work generally involves established priorities and limited competing deadlines.

• I sometimes manage multiple assignments but normally rely on a supervisor to determine priorities when conflicts occur.

• I regularly manage multiple assignments and independently organize my work to meet established deadlines.

• I frequently manage competing assignments, interruptions, and urgent requests and independently reprioritize work, communicate impacts, and ensure important deadlines are met.

• I work effectively in an executive-support or similarly demanding environment where priorities frequently change with little notice. I am expected to quickly assess urgency, reorganize work, respond to time-sensitive requests, communicate appropriately with affected parties, anticipate downstream impacts, and ensure critical assignments are completed without requiring continual supervision.

10

You are finalizing materials the District Attorney needs for an important meeting later that afternoon. The District Attorney gives you a new assignment and indicates that it requires immediate attention. Completing the new assignment may affect another commitment that had previously been identified as a priority. What would you MOST likely do?

• Continue completing the original assignment because it was identified as the priority first and begin the new assignment afterward.

• Immediately stop all other work and begin the new assignment without considering its effect on the District Attorney’s meeting preparation or other existing commitments.

• Ask the District Attorney to determine exactly how each of your existing assignments should now be prioritized before taking further action.

• Confirm the critical objective and deadline for the new assignment, assess its effect on existing priorities, independently reorganize work that can appropriately be moved, communicate with affected parties as necessary, and promptly alert the District Attorney to any conflicts or consequences requiring executive judgment.

• Continue working on both assignments simultaneously and attempt to complete everything without notifying anyone of potential conflicts unless a deadline is actually missed.

11

A person who regularly works with the District Attorney’s Office contacts you requesting information concerning a sensitive matter currently being handled by the District Attorney. The person says the information is urgently needed and indicates that the District Attorney normally shares information with them. What would you MOST likely do?

• Provide the information because the individual has an established relationship with the Office and indicates that the District Attorney normally provides it.

• Determine whether the individual is authorized to receive the information, consider the sensitivity of the requested information and applicable Office protocols, provide only information clearly authorized for release, and elevate the matter when authorization or appropriate disclosure is uncertain.

• Refuse to provide any information and end the conversation because the matter is sensitive.

• Take the individual’s contact information and refer every request involving confidential information directly to the District Attorney, regardless of whether established procedures authorize you to handle it.

• Provide general information about the matter while withholding details you personally consider especially sensitive.

12

A high-level external stakeholder contacts the Office and is frustrated because the District Attorney is unavailable. The individual insists that the matter is urgent, becomes increasingly demanding, and wants you to interrupt the District Attorney immediately. What would you MOST likely do?

• Interrupt the District Attorney immediately because a high-level stakeholder has stated that the matter is urgent.

• Tell the stakeholder that the District Attorney is unavailable and instruct them to call back later.

• Remain composed and professional, quickly assess the nature, urgency, sensitivity, and potential consequences of the matter; determine whether it can appropriately be resolved or routed without interrupting the District Attorney; and promptly elevate it when the circumstances warrant executive attention.

• Take a detailed message and assure the stakeholder that the District Attorney will respond when available.

• Transfer the stakeholder to another employee so that you do not have to determine whether the District Attorney should be interrupted.

Required Question