Administrative Officer

Summary

The International Joint Commission assists the governments of the United States and Canada in preventing and resolving water and environmental disputes under the 1909 Boundary Waters Treaty. IJC is an independent organization and not a part of the Executive Branch. The mission of the IJC is to prevent and resolve disputes between the United States of America and Canada under the 1909 Boundary Water Treaty and to pursue the common good of both countries as an independent and objective advisor.

Duties

• Advises senior management on travel, procurement, budget, finances, human resources and overall administration and management of the office.
• Responsible for all administrative services to the office, including the development and implementation regarding overall management of operations, staffing needs, classification of positions, employee relations problems, and other relative matters.
• Directs and oversees the IJC's Financial Management Program which encompasses budget formulation, budget presentation, and budget execution.
• Coordinates with the Commission 's Great Lakes Regional Administrative Office, and the Ottawa Budget and Accounting Officer for budgeting, accounting procedures requirements, and maintenance of personnel records of assigned U.S personnel.
• Initiates all personnel actions, hiring actions and processes other personal actions in the Global Employment Management System (GEMS), ensuring all employees, including new hires, are briefed and informed on personnel programs and requirements.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have 1 year of specialized experience equivalent to the GS-13 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience administering teamwork load including resource management, team leadership, and communication with team members, managers, customers, and stakeholders. Experience performing financial management duties to determine the best approach for resolving budget shortages and other fiscal issues. Experience providing guidance to senior management on workforce planning and strategic development initiatives. There is no substitute of education for specialized experience for the GS-14 position.

Education

Education requirements do not apply to this vacancy announcement. How You Will Be Evaluated

The evaluation process consists of the ApplyGov Competency Based Assessments for which applicants will be assigned a score between 70 and 100. A resume review will be conducted for minimum qualification requirements, as described in the “Qualifications” section of this announcement, of applicants found to be among the top qualified candidates based on assessment scores. Resumes longer than two pages will be deemed ineligible and will not be considered further. You will be assessed on the following job-related competencies (knowledge, skills, abilities, and other characteristics): Non-Supervisory: Oral Communication, Writing, Interpersonal Skills, Problem Solving, Teamwork, Technology Orientation, Customer Service, Attention to Detail and Self-Management. Set aside at least 2 hours to take the external assessments; however, most applicants complete the assessments in less time. There are timed sections that must be completed within the allotted timeframe. Your score from the external assessment Non-supervisory will remain on file for 180 days, allowing you to apply for multiple DOS-announced positions without needing to retake the assessments. Top applicants may be referred to the hiring manager for further consideration. Your qualifications will be evaluated on the following competencies: Skill in oral, interpersonal, and written communication. Ability to interact effectively with high level officials. Skill in managing budgets, allocating resources, and ensuring efficient operational execution within mission requirements. Knowledge of human resources functions sufficient to oversee work in classification, staffing, recruitment/placement, onboarding and offboarding, pay setting, benefits, and retirement. Ability to apply knowledge of administrative laws, policies, regulations, and precedents. Skill in applying strategic planning methods to develop and advise on courses of action for administrative programs and mission objectives. In describing your experience, please be clear and specific. We do not make assumptions regarding your experience. Overstating your qualifications and/or experience in your application materials may result in your removal from consideration. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview. Qualified non-competitive candidates must be deemed best qualified based on the applicant assessment in order to be referred to the hiring official for further consideration and possible interview. You may preview questions for this vacancy. Other Information

To request a reasonable accommodation for additional time on the timed sections of the assessment, please submit your request using the “Request a Reasonable Accommodation” button within the Assessment Application. For all other reasonable accommodations at the U.S. Department of State, please contact the Office of Accessibility and Accommodations (OAA) at [email protected]. OAA is responsible for reviewing and adjudicating reasonable accommodation (RA) requests for the Assessment Battery being used for this announcement. The following applies to all RA requests: RA requests cover additional time on timed sections only. Applicants submitting a RA request MUST attach supporting medical documentation signed by a licensed, treating medical provider. The documentation should describe the nature, severity, and expected duration of the condition, identify the relevant medical condition or diagnosis, and explain the basis for the requested extension. RA requests that do not contain supporting medical documentation attachments at the time of initial request may be subject to further review. Note: the following documents do not, on their own, qualify for automatic approval of the RA request: Schedule A letters, VA benefits letters, or SSA letters. Applicants MUST submit their application before the vacancy closes, even if pending an accommodation decision. Applicants are encouraged to carefully follow instructions related to medical documentation provided in the vacancy announcement prior to beginning the RA process. Applicants will have 48 hours after their RA request is adjudicated to complete the assessment battery. Scores generated after the allotted timeframe will not be admissible and the applicant will not be considered further for the vacancy. If a different type of RA is needed, please contact OAA directly at [email protected]. If eligible, situational telework agreements may be permitted with supervisory approval. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days and may require a higher or lower security clearance. Telework eligibility and security clearance requirements may vary for such similar positions.