Education Associate 3 (PCN 051668)

Welcome to the Department of Education & Early Development

This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify. If you envision yourself in this role and are ready to start an exciting career with us, apply today!

What you will be doing: This position collaborates with state and district staff to provide training and technical assistance for the recruitment and identification of children eligible for Title I, Part C Education of Migratory Children services. Responsibilities include supporting districts in developing recruitment plans, timelines, and procedures; producing training materials; and ensuring efficient processing of student records. The position also manages statewide Title I-C data collections and submits required reports to state and federal stakeholders. This includes querying data systems and verifying the accuracy of all information prior to submission to the Alaska Department of Education & Early Development and the U.S. Department of Education.

Our organization, mission, and culture: DEED’s mission is to provide an excellent education for every student every day. We have a vision that all students can succeed in their education and work, shape worthwhile and satisfying lives for themselves, exemplifying the best value of society, and be effective in improving the character and quality of the world about them. For information on DEED please review our website, https://education.alaska.gov.

The benefits of joining our team: This position is part of a collaborative, close-knit team that values service, strong working relationships, and teamwork. Our process-driven approach ensures consistency across all team members, while also offering opportunities for professional growth and advancement. Telework and flexible scheduling is permitted for candidates who meet eligibility requirements; however, occasional in-person attendance may be necessary, particularly during the Title I-C’s fall training season.

The working environment you can expect: Our Juneau office is located on the 9th floor in the State Office Building and our Anchorage office is located in the Atwood Building’s Suite 810. The offices have cubicle space with good lighting and are close to restaurants and shops. This position involves daily interaction with a wide range of stakeholders, including school district central office staff, superintendents, principals, teachers, contractors, and DEED colleagues. Communication occurs through phone, email, in-person meetings, and the preparation and delivery of written and oral technical assistance documents and presentations. Duties of this position may require the incumbent to travel to rural Alaska

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies:

• Data and Data Systems: Knowledge of methods for working with data, data systems, spreadsheets, workbooks, and data collections.
• Customer Service: Anticipates and meets the needs for both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Teaching Others: Helps others learn through formal or informal methods; identifies training needs; provides constructive feedback; coaches others on how to perform tasks; acts as a mentor.
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Position Specific Requirements:

This position requires the incumbent to travel to remote parts of Alaska at all times of the year, sometimes in small aircraft or by small boats or ferries. Occasionally, this position is required to spend the night in a school, sleeping in the facility, as there are no hotels in the community.

This position conducts statewide training (either virtually or in-person) on the identification and recruitment of migratory children during the months of August and September. Personal leave may not be available to the incumbent during August and September.

(1) Graduation from an accredited college, preferably in administration and/or education. AND One year of experience as an Education Associate 2 with the State of Alaska or the equivalent elsewhere.

OR

(2) Six years of experience in the broad field of education, counseling or administrative services, two years of which were at the technical/paraprofessional.

OR

(3) Any combination of the above.

Substitution: In option 2, graduate study may be substituted for the required specialized experience on a year-for-year basis. Undergraduate study, preferably in administration and/or education may also substitute for the generalized experience in option 2 on a year-for-year basis. At the time of application, please submit the following: Please provide a cover letter to describe how you possess the knowledge, skills, abilities, and experience and how your skills will be of particular benefit to the position. We request your cover letter be no more than two to three paragraphs and limited to one page.

At the time of the interview, please provide the following:

1. Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
2. A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

Please read the information below carefully. This applies to your application submission.

COVERLETTER A cover letter is required as part of your application. In your cover letter, please describe how you possess the knowledge, skills, and abilities listed in the “Who We Are Looking For” section and how your skills will be of particular benefit to the position. We request your cover letter be no more than two to three paragraphs and limited to one page.

EDUCATION To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application If you have not obtained a degree, please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE When using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met Work experience needed to meet the minimum qualifications must be documented in the application If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.

If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level Ensure your time and any subsequent flex promotion(s) are documented as a separate position This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.

The State of Alaska does not provide VISA Employer sponsorships.

APPLICATION NOTICE You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as Alaska Jobs or another database, you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/.

NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095.If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to: [email protected].

For assistance with applying for a password, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

For specific information in reference to the position, feel free to contact the hiring manager at: Courtney Preziosi, Education Administrator 2 907-465-2888 [email protected]