Summer Liberal Arts Institute Program Coordinator

Job Duties

Position Overview:

The individual is an integral member of a small team furthering the Summer Liberal Arts Institute’s mission to provide an immersive residential pre-college program for motivated high school students looking for a rigorous course experience. Courses and community experiences are intentionally designed to be small, tight-knit, and exploratory for students interested in experiencing a liberal arts learning environment at a top-10 ranked private college. Through SLAI, these pre-college students discover dedicated faculty, supportive peers, and the flexibility to chart their own path through engaging activities and college-level academics.

This individual assists the office’s marketing efforts, co-manages Carleton student workers, orchestrates the competitive Pre-College application process, and coordinates summer program logistics. This individual assists with developing and implementing a comprehensive recruitment and yield strategy. As SLAI’s summer offerings change and expand, the position may take on new responsibilities. This role requires quickly cultivating positive working relationships with faculty, students, staff, and community partners. This individual is collaborative, highly organized, and skilled at improving systems to support the Institute’s strategic goals.

Essential Job Functions/Responsibilities:

Marketing & Brand Oversight

Conduct annual pre-college market analysis and work with the Director to update the office’s marketing strategy based on data analysis of current marketing outcomes

Contribute to the creative marketing strategy for the Summer Liberal Arts Institute; liaise with the Division of Communications to ensure brand continuity and consistency

Innovate and maintain the Institute’s website and develop creative marketing materials.

Manage the day-to-day execution of SLAI digital and print marketing efforts (create social media ads, annual brochures, mass emails, etc.) that are inspiring and affirming to diverse audiences.

Student Employment

In collaboration with the Assistant Director, lead the recruitment, interviewing, hiring, training, and supervision of student staff during the academic year

Coordinate the selection process of summer student staff (this entails annually updating job descriptions, developing and coordinating hiring procedures, marketing the positions, facilitating interview processes, designing training, and developing an evaluation system)

Co-Manage summer Program and Community Assistants (PACAs) from June-August

Program Logistics

Oversee the management of the competitive pre-college program application process and enrollment database system to ensure full enrollment and transparency

Assist in the communication effort with applicants, families, and stakeholders by delegating responsibilities in the Summer email account and strategizing mass communication

Assist with the evaluation and selection of applicants and collection of tuition and fees

Support the coordination of residence hall room assignments for all summer program attendees and student workers, OneCard building access management, and classroom and event reservations.

Evening and weekend on-call coverage during program dates in July.

Orchestrate the use of campus vehicles during Pre-College programming

Co-lead the planning, organization, and execution of the Summer Activities Schedule

Assess office systems and analyze data/outcomes to increase automated processes and create more user-friendly experiences

General Responsibilities:

Work collaboratively with other offices and departments on campus to support the academic and social-emotional development of minors

Promote a community culture of inclusion–welcoming and nurturing people of all backgrounds, perspectives, and experiences

Attend staff meetings, retreats, and training as needed

Track expenses and maintain accurate records of office budgets

Education/Experience/Skills (supported by job duties):

Required Qualifications:

Bachelor's degree

Experience in one of the following: student affairs, marketing, conference services, hospitality

services, event planning/management, or admissions

Highly organized and adept at managing multiple projects simultaneously

Strong communication skills, both written and oral

Ability to work independently, seeking counsel appropriately

Detail-oriented and deadline-focused

Experience managing a complex project or program, working with multiple data sources to build reports, inform

decisions, and/or build dashboards

Flexible, positive, solution-oriented approach to problem-solving with team members

Comfort learning new technologies quickly

Availability to work some evenings/weekends (including serving on duty during Pre-College programming)

Preferred Qualifications:

Proficient in database management and web content management

Familiarity with Canva and/or Adobe Creative Suite Products

Experience with Slate Technolutions

High level of interest and/or experience in social media channels, specifically related to promotion of services

Experience developing and implementing educational and recreational programming for young adults

Supervision Received and Exercised:

The Program Coordinator of the Summer Liberal Arts Institute will report directly to the Director of the Summer Liberal Arts Institute. The Program Coordinator will supervise Carleton student workers.

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties to meet the department's and organization's evolving and ongoing needs.

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Minimum Education Required

Bachelors

Minimum Experience Required

BA/BS degree 0-2 yrs experience.

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

Yes

Physical Required

No

Drug Test Required

No

Compensation

$25.50 - $26.35 / Hourly

Postal Code

55057

Job Type

Full Time

Place of Work

On-site

Requisition ID

80720

Job Benefits

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 25 annual leave days, 8 paid holidays, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.