Senior Property Manager (Facilities Senior Planner)

Senior Property Manager (Facilities Senior Planner) Monday - Friday | 8AM - 5PM | HYBRID

NOTE: The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible.

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

The Buildings & Grounds Division (B&G) is responsible for the Capitol Campus and Department of Enterprise Services (DES) managed building operations, stewardship, and historic preservation. B&G provides service to over 42 agencies, maintains, operates and preserves the 486-acre state Capitol Campus in Olympia, including more than 31 buildings, 18 public monuments, over 6,000 parking stalls, four state parks, a 260-acre lake, and off-campus facilities in five counties which include Thurston, King, Cowlitz, Yakima, and Clark counties. B&G executes these responsibilities through the following service programs: Facilities Operations, Grounds Operations, Leadership and Admin, Maintenance & Repairs, Support Services (Custodial).

About the Opportunity: As a Senior Property Manager, you will oversee daily operations across multiple Department of Enterprise Services (DES) properties on the Capitol Campus and within Thurston County, as well as lead the 24/7 Work Management Center. In this role, you will direct building management teams to maintain critical facility systems, ensure regulatory compliance, and manage operational services ranging from janitorial and landscaping to capital projects. Additionally, you will drive lease administration by tracking leased space portfolios, managing revenue data, and collaborating with tenant agencies and the Office of Financial Management to support strategic space planning and legislative compliance.Some of What You’ll Enjoy Doing Includes:

• Lead facilities planners and operational staff in managing the daily care, custody, and overall financial performance of an assigned portfolio of on- and off-campus properties.

• Oversee facility planning operations, including physical space programming, economic analysis, scheduling, and space utilization strategies.

• Manage leasing operations by keeping agreements current, updating forms, and coordinating with legal counsel on standard and non-standard contract terms.

• Coordinate directly with tenants, process partners, and external stakeholders to provide high-level customer service and collaborative communication.

• Direct facility emergency management procedures and maintaining proactive operational control over property portfolio safety.

• Direct day-to-day operations of the Work Management Center by leading staff, prioritizing requests, managing policy and strategic development, and overseeing billing, invoicing, and resource allocation to optimize employee performance and section effectiveness.

• Develop and manage annual operating and 10-year capital budgets, including financial statement analysis, maintenance, utility, and debt service tracking, in collaboration with DES Planning and Project Delivery to ensure positive budget performance.

• Manage human resources responsibilities by ensuring accurate daily timekeeping, advance approval of overtime and leave, timely completion of annual performance evaluations, and proactive, actionable performance management for assigned personnel.

• Other duties as needed.

Required Qualifications:

• Experience in budget development, financial analysis, program planning, and ongoing management of operating and capital expenditure budgets.
• Knowledge of real estate practices, laws, property management, and lease administration.
• Ability to prepare contracts and legal documents for leasing, property management, personal services, and financing.
• Experience in construction project management, including planning, and oversight.
• Skill in program administration, policy development, market trend analysis, and creating asset business plans to optimize facility utilization and forecast future needs.

In addition to the requirements above, a candidate must possess one (1) of the following required qualification options.

OPTION 1• Eight (8) years of combined education and/or experience in governmental facilities planning or in a related field in private industry.

OPTION 2• Four (4) years of experience in governmental facilities planning or in a related field in private industry; AND

• Bachelor’s degree in architecture, engineering, business, public administration planning, property or land management, or an allied field. NOTE: Qualifying experience may substitute this education requirement, year-for-year.

Diversity Equity and Inclusion (DEI) Competencies Incumbents to this position must possess and demonstrate the following competencies:• Take action to learn and grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.

• Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities. Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.

Preferred Qualifications: • Working knowledge for: • Navigating state, county, and local government regulations, private industry standards, and the preservation requirements for public and historic state-owned resources.

• Implementing comprehensive asset management strategies, including maintenance routines and financial oversight, to optimize facility performance.

• Collaborating across multidisciplinary teams, such as trade staff, project managers, and planners, while maintaining accurate project documentation for key stakeholders and the public.

• Abilities for:• Communicating clearly and professionally while demonstrating accountability, integrity, and respect for others in all interactions.

• Negotiating effectively and solving problems using creativity, innovation, and strategic thinking.

• Adapting quickly to changing environments and emerging challenges with resilience and a high sense of ethics.

How to Apply: Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position

• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information

Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Union Inclusion: This position is in a bargaining unit and falls under the Collective Bargaining Agreement between the state of Washington and the Washington Federation of State Employees.

Washington Fair Chance Act: We are committed to providing equitable access to employment opportunities. If a criminal background check is required for employment at an agency, it will occur only after a conditional offer of employment has been made and accepted. Applicants are not required to disclose criminal history during the hiring process prior to a conditional offer. Criminal history will not automatically exclude an applicant from consideration and will be reviewed on an individual basis consistent with applicable law and the requirements of the position.

Learn more about the Washington Fair Chance Act: Washington Fair Chance act guide.

Opportunity for All: The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information: For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman via email at [email protected]. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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