Office Automation Clerk

Summary This position is assigned as an Office Automation Clerk in the Office of the Chief, Environmental Management Service (EMS) at the Miami VA Healthcare System. This position performs various clerical and office automation duties in support of the organization, performing office automation duties such as word processing in support of the clerical and administrative work. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Major duties and responsibilities will include: Using word processing software to create, copy, edit, store, retrieve and print forms, memos, and letters. Using existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports. Performing timekeeping duties. Attends meetings and conference calls and acts as recorder. Following up on actions pending for all meetings. Also compiles staff minutes and coordinates staff appointments. Using graphics software to provide graphs and charts for reports and presentations. Preparing a wide variety of recurring correspondence, internal reports, and other documents from information/data obtained from office staff files and other sources. Compose letters, memorandums and reports from general directions and/or knowledge of Facility Management Service programs and data available in files. Maintain and update general files, project files, contracts files for the Chief, Facility Management Service Reviewing and finalizing documents prepared by others. Receives telephone calls and visitors from the general public, National Headquarters, VISN and Medical Center employees. Screening incoming mail to identify what needs to be brought to the attention of the supervisor, referred to the appropriate staff, or rerouted to other offices. Establishing suspense dates as directed by the supervisor and brings to supervisor's attention those that cannot be met by requested dates. Reviewing outgoing correspondence-for procedural and grammatical accuracy and conformance with administrative requirements. Maintaining, purging, and disposing of office records/files in accordance with established regulations, and procedures. Responsible for processing new employees' PIV identification cards utilizing a computerized system. Assist in the training of new clerical personnel in preparation of correspondence, minutes, personnel actions, disciplinary actions, reproduction requests, request for supplies, performance appraisal and/or initial/subsequent competence assessments. Performing other duties as assigned. Work Schedule: ???????Monday - Friday; Full - Time, 7:30am-4:00pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position at the GS-4 level, you must meet one of the following: EXPERIENCE: You must possess one (1) year of general experience that equipped you with the knowledge, skills, and abilities needed to successfully perform the duties of this position. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) OR EDUCATION: Successful completion of two (2) years of education above the high school level in any field. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school. (TRANSCRIPT REQUIRED) OR COMBINATION: Equivalent combinations of successful completion post-high school education and experience to meet total qualification requirements at the GS-4 level? (TRANSCRIPT REQUIRED) You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and Management Computer Skills Customer Service (Clerical/Technical) Planning and Evaluating Writing IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Your responses to the assessment questionnaire will be reviewed along with the information provided in your resume and supporting documentation to determine if you are qualified for the position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered and/or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Physical Requirements: ???????Work is primarily sedentary, with periods of walking, standing, bending, and carrying light items such as papers or books (up to 40 pounds). Occasional exertion occurs while assisting with inventories or retrieving materials. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov). Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.