Medical Records - Office & Administrative Specialist Senior

Working Title : Medical Records

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota Department of Veterans Affairs

• Job ID: 97049

• Location: Fergus Falls

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary: Unlimited

• Who May Apply: Open to all qualified job seekers

• Date Posted: 09/16/2026

• Closing Date: 09/22/2026

• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Fergus Falls-AFSCME

• Division/Unit: Fergus Fall Veterans Home / Nursing

• Work Shift/Work Hours: Day Shift

• Days of Work: Monday - Friday

• Travel Required : No

• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

• Classified Status: Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Minnesota Veterans Home-Fergus Falls

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to create and maintain complete and accurate medical records, and accurate diagnosis coding for each resident and assure compliance with the State Health Department and Veterans Administration regulations regarding medical records data creation, maintenance and retention. Under the direction of the Director of Nursing, this position encompasses the medical records role within the facility and provides flexibility in meeting the overall clerical needs of the Nursing Department.

Please see a message from Minnesota Department of Veterans Affairs Commissioner, Brad Lindsay. Select Link (https://youtu.be/uLsQU1FT0hs)

Minimum Qualifications

• Knowledge of medical coding/terminology sufficient to develop and maintain accurate medical records and transcribe medical reports.

• Typing and word processing skills sufficient to prepare a variety of reports, letters and data summaries.

• Math skills sufficient to calculate totals, averages, and percentages of numbers and/or data.

• Communications skills sufficient to read, explain and interpret a variety of materials, such as materials related to Health Information Management (HIM), and follow detailed instructions.

• Database Management skills sufficient to develop and/or maintain basic databases and electronic medical records systems such as Point Click Care.

• Skills in using spreadsheet software (such as Microsoft Excel) to enter, track, compile and retrieve data and create reports.

• Customer service skills to provide good customer service by effectively communicating and responding to inquiries in a prompt, courteous manner.

Preferred Qualifications

• Experience in creating and maintaining accurate medical records, reports, and International Classification of Diseases (ICD-10) medical diagnosis coding for a skilled nursing facility.

• Knowledge of federal and state Center for Medicare and Medicaid Services (CMS) regulations related to resident health information.

• Experience working directly with medical transcription sufficient to transcribe dictated or recorded material to written form.

• Knowledge of current transcription technology such as Phillips SpeechExec.

• Experience in reviewing and coordinating release of information requests.

• Experience using PointClickCare software.

• Experience being a PointClickCare Superuser.

Additional Requirements

This position requires successful completion of the following:

• A Minnesota Department of Human Services (DHS) background check will be conducted on the top finalist(s) for this position. When conducted, a finalist must pass the DHS background check.

• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

• Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.