G115 - Administrative Assistant - Chief of Police

This position is responsible for providing secretarial and administrative support to the Assistant Chief of Police and the department as a whole.

• Compiles and formats correspondence and prepares reports and other materials for the Assistant Chief of Police or other designated members.

• Maintains appointment calendar for Assistant Chief of Police or other designated members.

• Responds to inquiries from the general public; provides information regarding department policies, procedures, and regulations.

• Provides secretarial and clerical assistance in circumstances involving confidential administrative matters.

• Compiles data and research as requested.

• Maintains confidential files for the department.

• Receives, sorts, and distributes office mail.

• Maintains time book and enters work hours in the payroll system.

• Maintains and enters data into databases and auditing sheets.

• Completes and distributes lineups.

• Initiates Asset Forfeiture paperwork upon request.

• Performs other related duties as assigned.

• Knowledge of modern office procedures.

• Knowledge of department policies and procedures.

• Knowledge of applicable federal and state statutes, local ordinances, and department policies and procedures.

• Skill in maintaining records and file management.

• Skill in operating various office equipment including multi-line telephone system, calculator, scanner, and copier.

• Skill in the use of a computer and business software applications such as Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Reader.

• Skill in oral and written communication.

• Skill in interpersonal relations.

• Skill in problem-solving and decision-making.

Knowledge and level of competency are commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

Work is typically performed in a standard office environment.