Catering and Conference Services Manager
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At a glance
Job overview
The Catering and Conference Services Manager plans and executes group meetings, conferences, weddings, and social events, maintaining detailed event information in Delphi, coordinating with hotel departments, upselling services, and ensuring high‑level luxury customer service throughout the event lifecycle.
Skills & qualifications
Skills
Full job description
Description
Key Responsibilities:
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Manage the planning and execution of group meetings, conferences, weddings, and social events from pre-con to post-event.
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Maintain accurate and detailed group information in Delphi, including event details, agendas, room setups, menus, timelines, and special requests. Delphi experience is required.
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Conduct client planning meetings, pre-convention meetings, and site tours.
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Serve as the primary point of contact for clients throughout the planning process and event.
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Communicate event details and changes clearly with Banquets, Culinary, Front Desk, Housekeeping, Engineering, Sales, and other hotel departments to ensure everyone is fully prepared.
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Create and distribute detailed event information, including BEOs and Resumes, conducting weekly meetings.
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Identify opportunities to upsell food & beverage, AV, linens, enhancements, and other event services to maximize revenue and elevate the guest experience.
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Proactively anticipate client needs and resolve issues quickly and professionally.
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Be present during select events, which may include evening and weekend responsibilities, to ensure flawless execution and client satisfaction.
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Conduct post-event follow-up and gather feedback to strengthen client relationships and encourage repeat business.
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Work closely with the accounting team and client, ensuring all deposits are taken on time, and revenue is collected prior to the event date.
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Deliver a consistently h igh level of personalized, luxury customer service while representing The Kingsley Hotel professionally.
Ideal Candidate:
The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple events and priorities simultaneously. Strong communication skills, a collaborative approach, hospitality experience, and the ability to anticipate needs and solve problems in real time are essential. Experience with Delphi and hotel catering/conference services is required.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
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