Coordinator, Software Licensing

Posting Information

Posting Number2027044

Posting/Functional TitleCoordinator, Software Licensing

University Pay Plan TitleCoord, Software Licensing

LocationSan Marcos

DepartmentVP for Information Technology

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$5,021.00 + commensurate with experience

Job CategoryExempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Knowledge of software licensing models, software products, licensing agreements and contracts, vendor requirements, hardware and software purchasing, contract renewals, receiving processes, P-card procedures, and software asset-management practices.

• Knowledge of applicable university, state, and system procurement policies and procedures; contract-review workflows; and database, reporting, spreadsheet, and ticketing systems.

• Skill in organizing and analyzing contract, renewal, participation, spending, and licensing data; preparing accurate reports; maintaining detailed records; and managing multiple deadlines.

• Skill in clear written and verbal communication, customer service, stakeholder coordination, vendor communication, problem solving, and reconciliation of purchasing and receipt documentation.

• Ability to interpret and apply software agreements, contract terms, and procurement requirements; initiate and track IT Procurement Requests; confirm deliveries; process goods and service receipts; reconcile P-card transactions; and prepare contract and renewal reports.

• Ability to maintain participation, contract, renewal, and license records; coordinate purchasing activities across stakeholders; communicate requirements and status clearly; and escalate complex contractual, compliance, or financial issues appropriately.

Preferred Qualifications

• Basic Texas Purchaser

• Certified Texas Contract Developer ( CTCD )

Job Description

Coordinates software licensing, IT purchasing and contract renewal activities for the IT Division. Maintains participation lists, licensing and renewal records, procurement documentation, receiving records, and contract and renewal reports. Works closely with product stakeholders, IT Procurement, vendors, and system partners to support compliant, cost-effective acquisitions, timely renewals, and accurate delivery and payment processing.

Job Duties

• Maintain and validate software participation lists for purchasing, including eligible departments, users, license quantities, funding information, and participant changes.

• Track and coordinate upcoming software contracts, product renewals, and licensing deadlines; obtain stakeholder decisions and complete renewal actions within required timeframes.

• Purchase hardware and software for IT in accordance with approved requirements, funding, procurement policies, and licensing terms.

• Coordinate with product stakeholders, departments, system partners, and vendors to clarify requirements, communicate licensing and purchasing status, and resolve routine issues.

• Initiate IT Procurement Requests for contract review and coordinate required documentation, approvals, and follow-up with IT Procurement, Legal, vendors, and stakeholders.

• Confirm vendor receipts and deliveries; process goods receipts and service receipts for hardware, software, maintenance, and related IT services.

• Serve as a P-card holder and coordinate approved IT purchases, reconciliation, receipt documentation, and timely submission of required records.

• Prepare and maintain contract and renewal reporting, including status, upcoming deadlines, participation, spending, and compliance information.

Additional Information to Applicants

Please note this position is not eligible for visa sponsorship or transfer.

This is an in-person position located in San Marcos, Texas, with a Monday through Friday schedule of 8:00 a.m. to 5:00 p.m.

Job Open Date09/28/2026

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/58634

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