Clerk Typist, Office of Human Resources

Summary:

• Under supervision, types and also performs routine, repetitive, clerical work and customer service tasks of a varied nature; does other related duties as required.

Job Duties:

• Answers routine inquiries received via phone, personal visit, email, and voicemail; screens more complex inquiries before forwarding to the appropriate area for follow up and/or response.

• Oversee Form I-9 Processes for the University – Responsible for Form I-9 compliance and accuracy.

• Support departments in completing I-9s for new hire and rehires.

• Ensure I-9s are completed within the federally mandated timeframe and keep departments aware of upcoming deadlines.

• Ensure international employees maintain up to date work authorization and reverify as necessary.

• Respond to inquiries from administrators and new hires regarding I-9 completion.

• Complete I-9 audits as necessary

• Enters employee address changes in Banner.

• Administer Typing Tests and records results.

• Enters transcripts in Banner.

• Assists all office areas with mail.

• Assists with File Management.

• Processes information for employees separating from the University.

• Sends New Employee Orientation email invites.

• Performs additional general office duties.

• Assists with Pension/Benefits tasks.

• Distributes retirement/resignation notices to authorized parties.

• Process Vision Care Claims for Reimbursement.

• Assists with Pension Certifications.

• Performs other related duties and projects as assigned.

Preferred Qualifications:

• Due to the nature of this position, confidentiality must be maintained at all times.

Preferred Qualifications:

• Previous general office experience.

• Records Retention.

• Specific records and Banner experience.

• Knowledge of word processing and spreadsheet software and the ability to operate Windows Office software applications.

• Knowledge of integrated information systems, i.e. Banner.

• Understanding of current Form I-9 procedures as directed by the USCIS.

Salary & Benefits:

• In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 9, Step 2 ($41,070).

• For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

Notes:

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.

• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

• Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

• Only completed online applications submitted on or before the posted deadline will be considered.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: [email protected] , or call CSC at (833)691-0404.