Museum Specialist (Art)

Summary

The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity. Millions of people come through our doors each year, with even more online, making us one of the most visited art museums in the world. Our renowned collection includes over 160,000 works of art, from the ancient world to today. Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.

Duties

The position is located in the Department of Exhibitions. The incumbent reports directly to the assigned Exhibition Officer and provides primary clerical and administrative support for exhibition administration, performing a variety of duties of an administrative nature for the department, and assisting other Gallery departments with various aspects of exhibition administration. Duties for this position include Obtains, enters and maintains current art exhibition object, donor and lender data in the Gallery's collection management system. Creates exhibition and loan records and tracks object and loan data ensuring adherence to Gallery style and format and accuracy at all stages. Generates checklists and reports. Serves as authority on use of TMS for exhibition object data management and trains others in exhibition-related data entry. Supports management of art loan-related correspondence from initial loan request through final loan completion. Processes outgoing loan letters, produces loan agreements, processes incoming responses, including making translations of foreign correspondence, and documenting and disseminating loan conditions and contractual requirements in digital, written, and verbal formats, e.g., email, reports, Teams posts, digital file shares. Responsible for accurate documentation, adherence to Gallery brand, and compliance with museum practices and industry standards for art loans management. Acts as liaison and contact for internal and external stakeholders for exhibition-related information and information systems. Provides general administrative support for exhibition production and departmental activities, including scheduling meetings; creating, maintaining, and archiving accurate and organized exhibition files, making travel arrangements and processing travel expense reports, performing research of a general or exhibition-specific nature. Supports effective exhibition project management by establishing and tracking deadlines, tasks, and loan statuses in project management software. Collaborates as member of multiple simultaneous exhibition project teams. Assists in preparation and/or proofreading of texts such as object labels, wall texts, brochures, promotional materials, and catalogues. Requirements

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. Qualifications

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-07 level in the Federal service or private sector performing administrative/operational support for exhibition planning, collections management, cataloguing, or research for an art museum/culture organization. OR 2 full academic years of progressively higher-level graduate education or master's or equivalent graduate degree in a related fields of study including art, history, museum studies, scientific subjects, or other courses related to the position to be filled. Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. OPM Qualifications Standard: Individual Occupational Requirements: Museum Specialist and Technician Series 1016 Other Relevant Eligibility Criteria: None You must meet all qualification and eligibility requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. How You Will Be Evaluated

Your resume will be used to evaluate your experience, education, and/or training that address the competencies below: Familiarity with museum administrative procedures, especially related to exhibitions or art loans Skill in providing administrative support and information management related to business correspondence, filing systems, scheduling, and travel planning. Ability to communicate with a wide variety of people, verbally and in writing, with accuracy and in a diplomatic and tactful manner. Knowledge of one or more foreign languages Familiarity with European and American art and ability to perform art-related research assignments. Familiarity and skill with technology platforms such as Microsoft Office; automated databases/collections management software; project management platforms. Ability to extract and disseminate relevant information from a variety of sources Ability to track administrative tasks associated with concurrent projects Category Rating: Qualified candidates will be assigned to one of the three quality categories: The quality categories are defined as: Qualified (70-79.99), Well Qualified (80-89.99), or Best Qualified (90-100) Qualified Category = Does not exceed the basic qualifications requirements described in the "Qualifications" section of this announcement. Well Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and demonstrates proficiency in the Critical Competencies defined below. (This category must be met to be considered under ICTAP procedures) Best Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and excels in the Critical Competencies defined below. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. The Category Rating Process does not add veterans' preference points or apply the "rule of many," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and have a compensable service-connected disability of at least 10 percent or higher will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions. You may preview questions for this vacancy. Benefits

The Federal Government offers a comprehensive benefits package. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Retirement Program - https://www.opm.gov/retirement-services/ Other Information

The National Gallery of Art fosters a fair workplace and is an Equal Opportunity Employer. The EEO policy is found at: https://www.nga.gov/employment-opportunities/equal-employment-opportunity More than one selection may be made from this vacancy announcement. This position is included in the bargaining unit. Relocation expenses will not be paid. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Reasonable Accommodation Policy: https://help.usajobs.gov/reasonable-accommodation Veterans Information: https://help.usajobs.gov/working-in-government/unique-hiring-paths/veterans Selective Service Registration: http://www.sss.gov/ Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions. Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements visit the following websites: Persons with Disabilities-Schedule A Special Hiring Authorities for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities Reasonable Accommodation Requests: The National Gallery of Art provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement.