Temp Client Admin

Temp Administrative Assistant

Job Description

This role provides essential administrative support by managing incoming calls, organizing contracts, and maintaining accurate invoice records. The Administrative Assistant helps ensure smooth daily operations by handling documentation, communication, and general office tasks with accuracy and professionalism.

Responsibilities

• Answer incoming phone calls in a professional manner and direct inquiries to the appropriate contact or department.

• Manage contracts by organizing, tracking, and updating documentation to ensure records remain accurate and current.

• File, organize, and maintain invoices in both physical and digital formats, ensuring they are easily accessible and properly archived.

• Provide general administrative support, including handling correspondence, data entry, and document preparation as needed.

• Assist with customer or client inquiries by providing courteous and timely support over the phone or via other communication channels.

• Collaborate with team members to support day-to-day office operations and contribute to an organized and efficient work environment.

Essential Skills

• Experience in administrative support or customer service roles.

• Ability to handle phone calls professionally and communicate clearly with internal and external contacts.

• Strong organizational skills to manage contracts and file invoices accurately.

• Attention to detail when maintaining records and documentation.

• Basic proficiency with office tools and systems used for filing and record keeping.

• Ability to manage multiple tasks and prioritize work in a busy office environment.

Additional Skills & Qualifications

• Previous experience in an administrative assistant or customer service representative (CSR) position.

• Comfort working with standard office software and filing systems.

• Strong interpersonal skills and a customer-focused mindset.

• Ability to learn new processes and office procedures quickly.

Work Environment

The role is based in an office environment that involves regular use of phones, computers, and standard office equipment. The position focuses on administrative support activities such as answering calls, managing contracts, and filing invoices. The work requires consistent organization, attention to detail, and professionalism in communication and appearance.

Job Type & Location

This is a Contract position based out of Fairfax, VA.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfax,VA.

Application Deadline

This position is anticipated to close on Oct 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.