Research Foundation Human Resources Assistant - Office of Human Resources

Location: Syracuse, NY Category: Research Foundation Job Type: Full-time Posted On: Tue Aug 25 2026 Job Description:

Title: Human Resources Assistant

Unit: Office of Human Resources

Salary: $63,000 - $64,500; Commensurate with Qualifications

Brief description of duties: As a member of the Human Resources Office the Human Resources Assistant will provide essential support for the office.

Responsibilities include, but are not limited to:

• Processing HRMS and Labor Distribution as assigned. Add new employee data, appointment extensions, terminations, salary adjustments etc.

• Assist employees with the completion of the I-9 and keep up to date on the form's regulations.

• Assist with employee benefits communication and enrollment. Run bi-weekly benefit reports and update system as necessary. Process COBRA notices and employee enrollments.

• Prepare and maintain personnel files for all employees.

• Processes E-Verify cases for all newly hired employees, resolves tentative non-confirmations.

• Communicates and coordinates with personnel at all levels within the organization to facilitate HR processes. Actively looking for ways to improve customer service and efficiency

• Assist processing IFR for cost sharing

• Provide backup to Research Foundation payroll

• Additional duties as assigned.

Job Requirements:

Required Qualifications:

• Bachelor's degree, preferably in personnel administration or a minimum of 8 years of experience working in a Human Resources Department. (The education and experience requirements may be satisfied by an equivalent combination of education and experience.)

• Advanced skills with computer applications (Microsoft Office software, e.g., Outlook, Teams, Word, Excel)

• Must be highly organized, detail oriented and able to follow up with stakeholders to ensure approvals are obtained and processes are completed

• Strong written and verbal communication skills

• Customer-service oriented with the ability to work within a team and multitask in a fast paced, deadline-driven environment

• Ability to identify, research and resolve problems, and follow-through on tasks with moderate direction.

Additional Information:

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php https://www.esf.edu/safety/annual-security-reports.php

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

SUNY-ESF and the Broader Community

ESF is a specialized college within the 64-campus SUNY system, and a Carnegie R2 "High Research Activity" Institution that consistently earns high rankings in US News and World Report, Forbes, Princeton Review, and other national college guidebooks. With a total enrollment of about 2,200 undergraduates and 400 graduate students, combined with the immediate proximity of Syracuse University and Upstate Medical University, ESF provides an intimate, small-college atmosphere within a vibrant, large-university setting. ESF's extended campuses include more than 25,000 acres of forest properties, both close to Syracuse and across the Adirondack Park, which provide numerous opportunities for experiential coursework, research, and public outreach.

Located on the eastern edge of the Finger Lakes region, Syracuse is a small city in a rural region offering a diversity of natural and cultural amenities, a low cost of living, and a high quality of life - ranking among the top 10 percent of "Best Places to Live" in "The Places Rated Almanac." Syracuse is situated with easy access to New York City, the Adirondack Park, Lake Ontario, and many other points of interest in the eastern United States and Canada.