Supplier Maintenance Specialist

Job Description

As a Supplier Maintenance Specialist, you will support our planning and execution of Supplier Maintenance continuous operations using our Supplier Approval Process and Portal technology, Zip. Additionally, is responsible for processing existing and new supplier approval workflow and updating/maintaining supplier master data daily.

• Performing system-of-record entry and troubleshooting for new suppliers, including supplier setup, changes, deactivations, payment holds, and ensuring supplier file documentation is complete and accurate.
• Partnering with Accounts Payable, Procurement, suppliers, and end users to collect required financial and tax information, including 1099/1042 reporting requirements and collection of expired tax forms (W-8s).
• Applying knowledge of legal compliance rules and regulations to protect Epic Games from fraudulent payments and maintain the integrity of our supplier database and confidential supplier information.
• Ensuring vendors and sites are properly configured for applicable tax liability and entering and maintaining accurate banking information.
• Partnering with Accounts Payable to investigate and resolve failed payments, monitor and evaluate vendor payment methods, and assess PO vs. non-PO requirements.
• Conducting supplier risk reviews and exchanging information across teams, proactively raising supplier-related issues.
• Supporting the wider business by serving as a point of contact for all supplier-related guidance, questions, and issue resolution.

Skills and Requirements

• Experience of working in Procure to Pay module of any major ERP systems (Workday is preferable)
• Someone who is user-focused, solutions-focused, and innovative
• Strong MS Excel skills and Google Sheets are a plus
• Excellent organizational and prioritization skills

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].