Facilities Operations and Events Manager, Office of Facilities and Operations

Union, New Jersey

Full time

R4632

External Applicant Instructions

Please upload your resume/CV for automatic population of information to your Kean application.

Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate.

In the “My Experience” section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.

Office of Facilities and Operations

Facilities Operations and Events Manager

Under the supervision of the Director of Facilities, the Facilities Operations and Events Manager (Managing Assistant Director 2) is responsible for supporting and managing facilities operations across the University, including events management, vendor coordination, service coordination, building inspections, turnover support, moving services and other operational activities. The Manager will be directly responsible for overseeing facilities operations as assigned by the Director and/or Assistant Vice President.

The Manager supports the Facilities leadership team with managing day-to-day activities; collaborates with the operations team and liaises with the facilities team to ensure conducive process and project coordination; participates in the multitude of planning stages that take place leading up to events and transportation dates; and manages the communication of all necessary updates to the appropriate colleagues and team members.

In addition to events, the Manager serves as an operational resource for the Office of Facilities and Operations by coordinating assigned facilities services and supporting University-wide operational needs. Responsibilities include, but are not limited to: managing elevator service calls, managing pest control scheduling and service needs, coordinating moves and furniture relocation requests, conducting building cleanliness inspections, assisting with Residence Life, Faculty Housing and Guest Housing turnover inspections and meeting with vendors regarding facilities work and service requests.

This position requires travel and a flexible schedule including evening and weekend hours. This is an essential employee position. This employee is required to oversee facilities operations as the on-call manager on duty, which requires on-campus presence during weather and/or emergency situations.

Qualifications: Graduation from an accredited college with a Bachelor’s degree; two years of professional work experience in facilities management, operations management, event management/planning, project management, higher education or related field; and a driver’s license valid in the State of New Jersey is required. Related experience in higher education is highly preferred. Applicants who do not possess the required education may substitute the required experience on a year-for-year basis. NOTE: This position also requires the ability to perform essential functions that require moderate physical activity including, but not limited to: driving, walking long distances/standing for long durations of time outdoors/indoors, bending and/or stooping, lifting and carrying objects weighing up to 50 pounds. Candidate must have proficiency in Office 365 and basic computer operations; excellent oral and written communication skills; a strong focus on customer service; and the ability to work a flexible schedule and be the on-call on-site manager.

Candidacy review begins immediately and continues until appointment is made. Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts are required prior to the starting date of employment.

In compliance with New Jersey’s Pay Transparency Law, the annual salary range for this position is: $78,000 to $90,000. This position may also be eligible for a comprehensive benefits package, including health and dental insurance, a retirement plan and benefits for work life balance. For a full overview of our benefits offerings, please refer to our Kean University Benefits website (https://www.kean.edu/offices/human-resources/benefits) .

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Employment at Kean requires working at any of our New Jersey campus locations or affiliated work sites, which may include, but not be limited to: the main campus in Union; Kean Ocean in Toms River; Kean Skylands in Jefferson Township; Kean Jersey City; Kean at Brookdale in Middletown Township; Manahawkin; Princeton; and Trenton. Location assignments will be based on operational and university needs. Faculty may also be assigned to teach online classes for Kean Global.

Kean University complies with the New Jersey First Act (https://www.nj.gov/labor/research-info/njfirst.shtml) (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures (https://www.kean.edu/media/reasonable-accomodations) .

Kean University participates in E-Verify. For further information about the E-Verify program, please click here: E-Verify (https://www.e-verify.gov/) .

Mission Statement

Kean University, New Jersey’s first Urban Research University, creates a world-class, innovative and inclusive society through equity and excellence in teaching, learning, global research, and impactful public engagement.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

Kean University (https://www.kean.edu) is a world-class, vibrant and diverse institution offering more than 50 undergraduate majors and 60-plus graduate options, including six doctoral programs. Kean distinguishes itself through excellence in academics, strategic investments in both research and cultural facilities and initiatives and a commitment to the success of every student. Dedicated to preparing students for rewarding careers, lifelong learning and fulfilling lives, Kean offers a broad range of disciplines, the expertise of a diverse and world-savvy faculty and a student-centered learning environment and campus community.

The University sits on three adjoining campus sites in Union County, New Jersey covering 180 acres, two miles from Newark Liberty International Airport and thirty minutes from New York City, with additional locations in Ocean County, New Jersey - Kean Ocean (https://www.kean.edu/ocean) and Jefferson Township, New Jersey - Kean Skylands (https://www.kean.edu/kean-skylands) . Kean University also operates a unique, additional location in Wenzhou, China (https://www.kean.edu/wenzhou-kean-university) .

For questions or concerns with completing your job application, please contact our Workday support email at [email protected] or call the Office of Human Resources at 908-737-3300.

Useful Links

Human Resources Home Page (https://www.kean.edu/offices/human-resources)

Employee Benefits Information

Kean Academics (https://www.kean.edu/academics)

Nancy Thompson Learning Commons

Kean Athletics (https://keanathletics.com/)

Annual Campus Security and Fire Safety Report

Maps and Directions (https://www.kean.edu/offices/admissions/visit-kean/maps-and-directions)