Executive Assistant to Plan Administrator to the Police and Fire Pension Fund

Executive Assistant to Plan Administrator to the Police and Fire Pension Fund

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Executive Assistant to Plan Administrator to the Police and Fire Pension Fund

Salary

$65,000.00 - $85,000.00 Annually

Location

1 W. Adams Street, Jacksonville, FL

Job Type

Appointed Employee

Job Number

2026-07265

Department

POLICE AND FIRE PENSION FUND

Opening Date

08/25/2026

Closing Date

8/31/2026 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Police & Fire Pension Fund is actively seeking a Executive Assistant to the Plan Administrator.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

The Executive Assistant reports to the Executive Director/Plan Administrator of the Police & Fire Pension Fund (PFPF) or designee and is responsible for the administrative and analysis work relating to the day-to-day operations.

Examples of Work

• Coordinates board and committee functions; such as setting up and advertising regular and special meetings, preparing board agendas and backup materials, attends meetings to record minutes.

• Coordinates elections for members of the board who are elected by plan participants and provides information/educational materials to new members.

• Coordinates the monthly staff meeting and other related meetings to facilitate communication regarding operational issues between all divisions.

• Writes procedures as directed for administration of plan provisions; updates and maintains Standard Procedures Manual and personnel policy manual.

• Prepares, edits, and distributes the Annual Report, Summary Plan Description, and the quarterly Police and Fire Pension Fund newsletter.

• Conducts and prepares memoranda, spreadsheets, reports, internal audits, analyses, and undertakes special projects, presentations.

• Public Records Custodian and related responsibilities.

• Department Ethics Officer and related responsibilities.

• Maintains the PFPF website in accordance with ADA requirements.

• Assists Executive Director in any other duties as assigned.

Open Requirements/Supplemental Information

• Bachelors’ Degree from an accredited institution in Business Administration, Management, Information Technology, Public Administration or related field

• And two (2) years of professional level administrative work.

• Strong technology, analytical and communication skills are must-have traits.

• Ability to handle multiple priorities simultaneously.

• Experience working with senior decision makers.

• Understanding of ordinance and regulatory requirements.

• Certified Public Notary is required within six months of date of hire.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers.To ensure you receive email notifications, be suretomake “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [email protected]

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

03

The budgeted annual salary for this position is $65,000.00 - $85,000.00 . This is not negotiable. If selected, would you be willing to accept this position at this salary?

• Yes

• No

04

A bachelors' degree from an accredited institution in Business Administration, Management, Information Technology, Public Administration or related field is required. Do you possess such a degree? A copy of your college transcripts MUST be attached to your application.

• Yes

• No

05

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

06

Do you have two (2) years of professional level administrative work?

• Yes

• No

07

Provide a detailed description (at least 3-4 complete sentences) of your experience. (Note: This MUST also be listed on your resume/application to receive credit.)

08

Indicate the organization(s) where you gained this experience. (Note: This MUST also be listed on your resume/application to receive credit.)

09

Which area(s) do you have experience? Select all that apply.

• Strong technology, analytical and communication skills.

• Ability to handle multiple priorities simultaneously.

• Experience working with senior decision makers.

• Understanding of ordinance and regulatory requirements.

10

Provide a detailed description (at least 3-4 complete sentences) of your experience. (Note: This MUST also be listed on your resume/application to receive credit.)

11

Indicate the organization(s) where you gained this experience. (Note: This MUST also be listed on your resume/application to receive credit.)

12

Certified Public Notary is required within six (6) months of date of hire.

• I have read the above statement and understand what is required.

13

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

14

If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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